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Human Capital Services

Program / Project Administrator

Apply now Department: 3670010010 Ag Deans Office & Dir AES
Job no: 502784
Work type: Staff Full Time (Unclassified)
Location: Manhattan, Kansas
Categories: Administrative/Professional, Agriculture

General Description of Position:

The position provides vital assistance to the Lab Director and management entity (ME) team with respect to operational matters in the implementation of the overall program. The primary responsibility of the Program Administrator (PA) is to assist the ME and Lab-associated faculty and collaborators to assure that the ME remains mission-focused and achieves the program's intended research and engagement outcomes. This responsibility includes a strong role in overall tracking of the program’s broad set of reporting and other day-to-day operational issues, as well as involvement in developing proposals for additional program activities. The PA will engage in continuous monitoring of project implementation against agreed upon deliverables, anticipating and helping to manage activities and outputs related to donor and institutional delivery, ensuring program compliance with USAID requirements. The PA will serve as the first point of contact for most routine requests from program partners and other parties.

Information about the College/Unit:

The Feed the Future Innovation Lab for the Reduction of Post-Harvest Loss (PHLIL) is a strategic, applied, research and education program aimed at improving food security by reducing post-harvest loss in stored product crops, such as grains, oilseeds, legumes and seeds. The program is housed in the College of Agriculture at Kansas State University.

PHLIL’s efforts are currently focused in six Feed the Future countries: Bangladesh, Ethiopia, Ghana, Guatemala, Honduras and Nepal. Through collaborations between U.S. universities and local universities, research institutions and other partner organizations, PHLIL is conducting research, testing and outreach related to drying, storage and mycotoxin detection for these key crops. Our work seeks to increase understanding of current post-harvest loss factors and task division in rural communities and households and works toward the development of technologies usable by all household members. 

Learn more at https://k-state.edu/phl

The Feed the Future Innovation Lab for the Reduction of Post-Harvest Loss is part of the U.S. Government's Feed the Future initiative to reduce global hunger and improve food security. The initiative uses research, education and outreach to advance solutions to hunger, poverty, and under-nutrition in low-income countries. Learn more at www.feedthefuture.gov.

Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community.

The Successful Candidate will:

Particular activities include, but are not limited to: managing reporting to the ME by subcontracted partners, providing technical and compliance reporting to the donor, organizing logistics in relation to domestic and international meetings and travel, depositing and controlling access to data summaries, and supplying overall assistance in managing requests and routine communications between the ME and key partners within and outside the program. This position is a critical point of contact for the Lab’s faculty and partners who rely on the PA’s logistical support for effective delivery and necessary adjustments as project activities and associated challenges evolve. As the program expands, the PA will assist in the development of sub-award research contract agreements. The PA will work closely with the Kansas State University Sponsored Programs office to establish sub-awards, interface with the administrative entities of contracted U.S. and international institutions, and generate and process any agreement amendments. The PA will work with the Business Financial Specialist where reporting requires inputs across their respective areas of responsibility.  Additionally, the PA will monitor the Lab’s compliance with USAID and K-State policy, with particular emphasis placed on fulfilling agreed upon deliverables in the original cooperative agreement with USAID. 

 Additional responsibilities:

  • Assist in preparation of annual, semi-annual and special reports.
  • Liaise with the Lab’s team members to ensure timely preparation and submission of annual travel and work plans.
  • Organize scientific meetings and workshops in the U.S. and overseas.
  • Ensure travel reports are produced and cataloged.
  • Function as the initial point of contact within the ME for day-to-day operational matters across the program.
  • Support web-based platforms that report up-to-date project-related information and data that are accessible to multiple users. 
  • Assist in the development of communications documents including program and country overviews, newsletters, feature stories, and urgent information requested by the donor or other strategic partners.

Required Minimum Qualifications:

  • Requires a bachelor’s degree and one year of relevant experience. This position may use an educational equivalency as determined relevant by a hiring manager.

Preferred Qualifications:

  • Bachelor’s degree in business administration, management, agriculture, or related field.
  • Excellent organizational and data management skills.
  • Excellent oral and written communication skills.
  • Demonstrated proficiency with MS Office, including creating and using spreadsheets.
  • Capability to be proactive and productive in a fast-paced environment, sourcing relevant input from appropriate sources and identifying innovative solutions to problems.
  • Strong commitment to client satisfaction and provision of information and training.
  • Experience monitoring international research project portfolio(s) supported by USAID or other development donor funding.
  • Master’s degree in business administration, management, agriculture, or related field.
  • Demonstrated experience with grant writing and/or monitoring and evaluation.
  • Ability to navigate requirements from more than one institutional system, including identifying an effective path forward when these requirements conflict.
  • Proven ability and commitment to work across multiple cultural environments.
  • Commitment to expanding and fostering diversity and working with multi-cultural research teams.

Special Instructions to Applicants:

Complete the application via PageUp.  Upload cover letter, resume/CV, and contact information, including email addresses, for three professional references.

Applicants must be currently authorized to work in the United States at the time of employment.

Screening of Applications Begins:

Screening of applications begins immediately and continues until position is filled.

Salary Range/ Pay Rate:

Commensurate with experience and education

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Standard Time
Applications close:

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