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Human Capital Services

Office Specialist II

Apply now Department: 3670009290 Center for Student Involvement
Job no: 503572
Work type: Staff Full Time (USS)
Location: Manhattan, Kansas
Categories: Office / Clerical, Customer Service

About This Role:

The Center for Student Involvement is seeking a highly dedicated and enthusiastic full -time individual to become a member of the CSI/SGA team. This position serves as the front-line receptionist for students, staff, other KSU offices, and visitors for information pertaining to the Center for Student Involvement, student organizations and campus activities. Provides administrative support for the office, maintenance of Student organization records, and assistance with Student Governing Activities. 

Why Join Us:

The Center for Student Involvement is the university point of contact for registered student organizations. The center, 114 K-State Student Union, assists with registration, provides information to students and offers programming on topics such as leadership development.

This position is benefits eligible: health insurance, life insurance, retirement plans, tuition assistance program, paid time off- vacation, sick and holidays.

To learn more visit: http://www.k-state.edu/hcs/benefits/

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks individuals whose commitments and contributions will advance the University's dedication to the Principles of Community.

Duties / Responsibilities:

  • First point of contact for the Welcome Desk and the Center for Student Involvement front desk which includes assisting with Student Government members and committees.
  • Serves as Notary Public, training of student employees and general office duties.
  • Provide support and guidance for over 500 student organizations with electronic forms utilizing the OrgSync program.
  • Daily indexing of documents and record keeping through scanning software.
  • Maintain CSI calendar and conference room reservation schedule.

What You’ll Need to Succeed:

Minimum Requirements:

  • One year experience in general office, clerical and administrative support work.

Preferred Qualifications:

  • High school degree
  • Knowledge and experience in higher education.
  • Excellent analytical skills, attention to detail, proofreading and organizational skills.
  • Ability to communicate clearly and effectively, both verbally and in written form.
  • Ability to plan, organize and develop record keeping processes.
  • Ability to read, comprehend and apply pertinent policies and procedures with regard to appropriate SGA or CSI activity.  In addition, be able to explain such protocols to administration, staff and students.
  • Ability to establish and maintain effective working relationships with coworkers and representatives of other agencies and/or departments.
  • Ability to work in diverse environment.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment
  • Ability to become Notary Public within 6 months

How to Apply:

Please submit the following documents:

  1. Resume
  2. Three professional references

Screening of Applications Begins:

Application deadline: April 24, 2018

Pay Rate:

$12.63 - $18.95 per hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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