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Human Capital Services

Assistant Director, Business & Financial Services

Apply now Department: 3670005020 Budget Office
Job no: 504075
Work type: Staff Full Time (Unclassified)
Location: Manhattan, Kansas
Categories: Administrative / Professional, Business / Accounting / Finance

About This Role:

The Budget Office at Kansas State University seeks an Assistant Director to assist in the preparation of the university’s annual budget of more than $900 million. This position will also advise and train departmental budget users on position management and annual budget processes, reconcile financial data at the university fund level and manage all budget transfers in FIS. The Assistant Director will also be expected to compile and analyze financial management information and to provide various ad hoc reports as requested.

Why Join Us:

The Budget Office supports budgetary activities university-wide. The Budget Office is responsible for preparing the annual budget request documents for all of Kansas State University’s sub-agencies including Main Campus, the Veterinary Medicine Center and Extension Systems and Agriculture Research Programs, or ESARP. The office also prepares the operating budgets for all of the university’s budgetary units each fiscal year. Ad hoc data requests for internal and external sources regarding salary or expenditure information are coordinated by the Budget Office.

This position is benefits eligible: health insurance, life insurance, retirement plans, tuition assistance program, paid time off – vacation, sick and holidays. 

To learn more visit: http://www.k-state.edu/hcs/benefits/

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks individuals whose commitments and contributions will advance the University's dedication to the Principles of Community.

Duties / Responsibilities:

Annual Budget Preparation
-Prepare the K-State annual budget (including Main Campus, Veterinary Medicine, ESARP and Polytechnic) exceeding $900 million in coordination with the Associate Director using sound judgment to ensure accuracy. Responsible for completion of approximately half of the university departments’ annual budgets.

-Advise and train university department budget managers, department personnel specialists and other budget users on how to operate effectively using the position management and annual budget processes and procedures.

-Analyze and input funding and FTE adjustments to the base budget to reflect departmental changes, while maintaining the department and university budget balance, and prepare the funding allocation forms for budgetary units as requested to ensure the correct fund allocations are distributed to the departments for salaries and OOE.

Budget Request Document Preparation
-Responsible for the preparation of the Budget Request Documents for Kansas State University (including Main Campus, Veterinary Medicine, ESARP and Polytechnic) in coordination with the Associate Director.

-Prepare ad-hoc reports and initiate analysis as needed to validate accurate budget information within the State’s budget system (iBars).

-Reconcile FIS actual payroll and OOE expenditures to the State's expenditures (SMART) and KSU’s Fund Management report through ad hoc reports and make correcting adjustments to the data.

Special Projects, Reports, Analysis and Other Miscellaneous Duties

-Complete legislative requests, special projects and prepare various reports requiring a range of simple to complex analytical analyses as directed by the Board of Regents, Vice President for Administration and Finance, Assistant Vice President for Budget Planning or Associate Director.

-Organize financial data for the budget requests and appeal to the Board of Regents, State Division of the Budget, and Legislature and assist with the analysis of legislative action relevant to the university funding.

-Annually develop and complete an analysis of the cost study report of actual expenditures for the University to be used in the peer review analysis, Budget Request Document and Operating Summaries.

-Advise the Assistant Vice President for Budget Planning and the Associate Director of the fiscal impact of proposed policy implementation.

 

-Extract and manipulate data from various university systems, including budget, financial (FIS), human resources (HRIS) and the student information system (KSIS).

Reconciling FIS Budgets and Managing Budget Transfers in FIS

-Manage the download for the designated state appropriated funds for Kansas State University's annual budget into the University's Financial Information System (FIS) at the beginning of each fiscal year.

-Verify and reconcile the budgeted state appropriations in FIS to ensure all appropriation totals continue to be correct and in balance with State records, and reconcile any reallocation of funds due to university shortfalls, call-back of appropriated funds by the State of Kansas and other similar transfers of funds.

-Review and approve all allocated budget transfers and ensure they are processed properly, accurately and on a timely basis, and serve as Budget Office liaison with departmental accountants regarding FIS budget allocated transfer issues and questions, research problems and identify solutions.

 

What You’ll Need to Succeed:

Minimum Requirements:

  • Requires a bachelor's degree and three to five years of relevant experience.

Preferred Qualifications:

  •  Ability to accurately analyze data and make interpretations, as well as detect and reconcile discrepancies in financial records.
  • Knowledge of budget and accounting practices and procedures.
  • Ability to successfully manage multiple and complex responsibilities concurrently.
  • Ability to produce accurate and logical analysis from very detailed information.
  • Ability to provide high-quality customer service.
  • Ability to work in a team-oriented environment, with strong oral and written communication skills, interpersonal skills and leadership skills.
  • Ability to present both verbal and written communication in a clear and concise manner.
  • Experience working in higher education or governmental agencies.
  • Knowledge of the K-State Budget and Human Capital Services practices and procedures.
  • Understanding of the relationship between the K-State Human Capital Services, Division of Financial Services and Budget Office Departments.
  • Familiarity with the PeopleSoft HRIS software, the KSU Annual Budget System, Oracle Financial software and PeopleSoft KSIS software.
  • Advanced proficiency in designing, developing and maintaining complex spreadsheets using Microsoft Excel.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Cover letter
  2. Resume
  3. Professional references including contact information

Screening of Applications Begins:

Immediately. For best consideration, apply by June 27,2018.

Salary Range:

$54,590-$87,340

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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Applications close: Central Daylight Time

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