Annual Budget Preparation
-Prepare the K-State annual budget (including Main Campus, Veterinary Medicine, ESARP and Polytechnic) exceeding $900 million in coordination with the Associate Director using sound judgment to ensure accuracy. Responsible for completion of approximately half of the university departments’ annual budgets.
-Advise and train university department budget managers, department personnel specialists and other budget users on how to operate effectively using the position management and annual budget processes and procedures.
-Analyze and input funding and FTE adjustments to the base budget to reflect departmental changes, while maintaining the department and university budget balance, and prepare the funding allocation forms for budgetary units as requested to ensure the correct fund allocations are distributed to the departments for salaries and OOE.
Budget Request Document Preparation
-Responsible for the preparation of the Budget Request Documents for Kansas State University (including Main Campus, Veterinary Medicine, ESARP and Polytechnic) in coordination with the Associate Director.
-Prepare ad-hoc reports and initiate analysis as needed to validate accurate budget information within the State’s budget system (iBars).
-Reconcile FIS actual payroll and OOE expenditures to the State's expenditures (SMART) and KSU’s Fund Management report through ad hoc reports and make correcting adjustments to the data.
Special Projects, Reports, Analysis and Other Miscellaneous Duties
-Complete legislative requests, special projects and prepare various reports requiring a range of simple to complex analytical analyses as directed by the Board of Regents, Vice President for Administration and Finance, Assistant Vice President for Budget Planning or Associate Director.
-Organize financial data for the budget requests and appeal to the Board of Regents, State Division of the Budget, and Legislature and assist with the analysis of legislative action relevant to the university funding.
-Annually develop and complete an analysis of the cost study report of actual expenditures for the University to be used in the peer review analysis, Budget Request Document and Operating Summaries.
-Advise the Assistant Vice President for Budget Planning and the Associate Director of the fiscal impact of proposed policy implementation.
-Extract and manipulate data from various university systems, including budget, financial (FIS), human resources (HRIS) and the student information system (KSIS).
Reconciling FIS Budgets and Managing Budget Transfers in FIS
-Manage the download for the designated state appropriated funds for Kansas State University's annual budget into the University's Financial Information System (FIS) at the beginning of each fiscal year.
-Verify and reconcile the budgeted state appropriations in FIS to ensure all appropriation totals continue to be correct and in balance with State records, and reconcile any reallocation of funds due to university shortfalls, call-back of appropriated funds by the State of Kansas and other similar transfers of funds.
-Review and approve all allocated budget transfers and ensure they are processed properly, accurately and on a timely basis, and serve as Budget Office liaison with departmental accountants regarding FIS budget allocated transfer issues and questions, research problems and identify solutions.