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Human Capital Services

Office Specialist II (Housing & Dining Services)

Apply now Department: 3670009200 Department of Housing & Dining
Job no: 504236
Work type: Staff Full Time (USS)
Location: Manhattan, Kansas
Categories: Office / Clerical, Customer Service

About This Role:

If you enjoy the satisfaction that comes from assisting customers; researching and solving problems; and performing general administrative tasks, this position may be a perfect fit for you!  The Office Specialist II serves as the department customer care associate, performing tier one triage for incoming issues and inquiries; assisting with general accounting functions, and performing a variety of routine administrative tasks. Regular work hours are 8:00 a.m.–5:00 p.m., Monday-Friday.    

Why Join Us:

Housing and Dining Services  (HDS) is a self-operated auxiliary department with four functional areas: business operations, facilities management, dining services, and student living. 

More than 5,000 students call the K-State campus home. Why? This "home away from home" meets more than the basic needs of students living with us — we provide affordable, safe and engaging accommodations for our residents, while finding unique ways to support them in their academic pursuits. We've worked hard to create an environment that fosters diversity, leadership, academic success and personal growth. 

HDS offers:

  • Three dining centers, ten residence halls, a female leadership/scholarship house, an honors house and a large apartment community
  • An award-winning dining program that offers several meal plans and menu options
  • Many retail establishments, including convenience stores, three restaurants, a bakery and two coffee shops
  • Activities and leadership programs that help students get involved and stay connected
  • A student success center where students can get free tutoring, computer/printer access and more

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks individuals whose commitments and contributions will advance the University's dedication to the Principles of Community.

Duties / Responsibilities:

  • Manages primary departmental outward facing/customer email account and resolves issues or directs to appropriate staff.  Applies knowledge of entire HDS operation to ensure information regarding on-campus housing and dining options, application and contract procedures, as well as broad information about the residence halls, Jardine Apartments, dining centers and the department is professionally and accurately disseminated to prospective and existing residents, the public, students and campus faculty and staff.
  • Assists with accounting functions involving cancellation and refund calculations, by reconciling account balances before issuing credit card refunds and KSIS credits. Assists in account balancing for approximately 5,000 resident accounts.  
  • Performs a variety of administrative tasks to support the daily operations and needs of a large, complex department.
  • Under direction of supervisor, maintains the SOP's for Contracts and Occupancy Management section. Performs functional testing for Housing Management System (HMS) application updates and full upgrades. Creates test scenarios and conducts special project investigations for policy drafts on behalf of the Assistant Director of Contract and Occupancy Management. 

What You’ll Need to Succeed:

Minimum Requirements:

  • One year of relevant experience

Preferred Qualifications:

  • High school graduation/GED
  • Customer service experience
  • Demonstrated competency in various computer software applications (Microsoft Office, email, etc.) and with commonly used office equipment
  • Effective written and oral communication skills at a level that reflects a high degree of professionalism and competency
  • Familiarity with on-campus housing

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

In addition to the on-line application, please submit a letter of interest and resume.

Screening of Applications Begins:

Screening begins immediately and continues until July 18, 2018.

Salary Range/ Pay Rate:

$ 12.88 - $ 19.33 per hour

Benefits Summary:

This position is benefits eligible: health insurance, life insurance, retirement plans, tuition assistance program, paid time off – vacation, sick and holidays.

To learn more visit: http://www.k-state.edu/hcs/benefits/

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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