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Human Capital Services

Office Specialist II

Apply now Department: 3670009200 Department of Housing & Dining
Job no: 504280
Work type: Staff Full Time (USS)
Location: Manhattan, Kansas
Categories: Office / Clerical

About This Role:

Derby Dining Center is a great place to eat and a GREAT PLACE TO WORK.  The Office Specialist II provides general administrative support and office management for Derby Dining Center, a busy residence hall dining center.  If you thrive on activity, variety, and enjoy interacting with friendly customers and staff, “The Derb” offers that environment.  Regular work hours are 8:30 a.m.–5:00 p.m.

Why Join Us:

Housing and Dining Services  (HDS) is a self-operated auxiliary department with four functional areas: business operations, facilities management, dining services, and student living. 

More than 5,000 students call the K-State campus home. Why? This "home away from home" meets more than the basic needs of students living with us — we provide affordable, safe and engaging accommodations for our residents, while finding unique ways to support them in their academic pursuits. We've worked hard to create an environment that fosters diversity, leadership, academic success and personal growth. 

Learn more about “The Derb” and dining services at http://housing.k-state.edu/dining/

This position is benefits eligible: health insurance, life insurance, retirement plans, tuition assistance program, paid time off- vacation, sick and holidays.

To learn more visit: http://www.k-state.edu/hcs/benefits/

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks individuals whose commitments and contributions will advance the University's dedication to the Principles of Community.



  • Serves as unit time and leave liaison, monitoring and inputting time and leave for approximately 60 USS and 250 hourly student staff using Kronos Workforce Timekeeping System.  Reviews electronic timecards on a daily basis for missed punches, shift differential and overtime.  Prepares student employment forms, assists with student scheduling, and maintains work schedules for USS.  Generates various time and labor costing reports and compiles reports as needed. 
  • Assists unit employees with various forms and on-line processes.  Responds to questions with accurate and timely information and demonstrates thoughtfulness, patience, and a genuine willingness to assist. 
  • Prepares invoices and reports for food sales and special events; prepares retail bakery and meal census reports.  Maintains all labor and meal data summaries.  Monitors census reports and advises management of inconsistencies.  Compiles reports related to guest meal and retail bakery sales and counts and verifies deposits.  Applies knowledge of CBORD meal software to retrieve accurate data for reports.
  • Serves as lead worker to other staff including part-time USS and hourly student office staff.  Oversees general office functions to include filing, mail, office equipment and supplies, key distribution, work flow. Provides training to ensure a high level of customer service. 
  • Responds to telephone and in-person customers, directs callers using multi-line telephone, maintains dining room schedules/reservations, inventories equipment, prepares various forms (temperature logs, production worksheets, order reports, etc.) and reports and distributes to management.

What You’ll Need to Succeed:

Minimum Requirements:

  • One year of relevant experience

Preferred Qualifications:

  • High School Diploma/GED and completion of course work in office practices, computers and bookkeeping or accounting.
  • Two years clerical/general office experience including some bookkeeping and payroll.
  • Experience with word processing and spreadsheets
    Familiarity with electronic timekeeping system or human resource information systems.
  • Knowledge of and ability to effectively interpret department procedures and policies.
  • Effective written and verbal communication skills

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment
  • Certification as a Notary Public upon employment
  • May occasionally be required to work for several hours on a week-end to facilitate and meet departmental payroll processing deadlnes.

How to Apply:

Please submit the following documents:

  1. Letter of interest
  2. Resume
  3. Three professional references with contact information

Screening of Applications Begins:

Screening begins immediately and continues until July 24, 2018.

Salary Range/ Pay Rate:

$12.88 - $19.33 per hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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