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Human Capital Services

Events Assistant

Apply now Department: 3670053010 K-State Olathe
Job no: 504535
Work type: Staff Full Time (Unclassified)
Location: Olathe, Kansas
Categories: Event Management / Services

General Description of Position:

 Kansas State University Olathe (http://olathe.k-state.edu) is seeking a full-time Events Assistant. Reporting to the Events Coordinator, this position works with K-State staff and external clients in the planning, promoting, and coordinating of meetings, events, classes and conferences. This position will be exposed to all aspects of event coordination and reception skills at a full-service event facility. It also provides unique opportunities to work directly with food services and programs and facility operations.

Information about the University:

Kansas State University has set a visionary goal to be recognized as a Top 50 Public Research University by 2025. In support of this goal, the Olathe campus was launched in April 2011 and is the newest campus of Kansas State University. Olathe is located in Johnson County and the Kansas City metro area. The campus embodies a unique vision jointly developed with regional community, government, industry and university stakeholders for higher education partnership in an urban, innovative and industry-based environment. The campus is a strategic partner of the Johnson County Education and Research Triangle. The Kansas City metro area has a diversity of industries ranging from trade, transportation, utilities, professional and business services and health and education.

Diversity and Inclusion:

Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community.

The Successful Candidate will:

  • Assist Events Coordinator with booking and planning all details of meetings and events from start to finish.  Coordinate all logistics; facility availability, event pricing, building tours, time lines, space setup, catering, beverages, wayfinding signage and rental items.
  • Assist with event setup, tear down and clean up after events. Duties include:  coordinating all catering company deliveries and beverage service setup for events, dishwashing, and general cleaning of area and kitchen facility.   
  • Assist facilities team on all event logistics; to include staffing, catering, beverage service, and required rental items. Communicate daily to verify all spaces are setup and organized correctly.
  • Assist clients and staff during events and handling details as needed to include special requests for room reservations for meetings, classes, conferences and events.
  • Process event invoices, organize and compile monthly catering surcharges and hotel room night stays.  Enter all booking details for each event in EMS (Event Management System), and compile client data base and track event sales.
  •  Maintain a cheerful “can do” attitude, a professional image and be committed to developing a positive rapport with clients and staff.  Ability to communicate professionally via e-mail, phone and in-person.
  • Attend operations and staff meetings as needed.

Required Education and Experience:

  • Requires a high school diploma and one year of relevant experience.

Preferred Qualifications:

  • Minimum 2 years of experience in hospitality industry or equivalent experience.
  • Prior experience in food service, catering and events.
  • Highly detailed oriented with strong organizational skills
  • Committed to consistently providing a high standard of excellence.
  • Ability to juggle multiple events and tasks concurrently; remain calm and composed under pressure.
  • Ability to work a flexible schedule; early morning, evenings and weekends.
  • Ability to transport over 40 lbs. Frequent carrying, pushing and pulling over 40 lbs.
  • Ability to stand for long periods of time; ability to walk extensively.

Special Instructions to Applicants:

Applicants should provide a cover letter, resume, contact information for three current professional references.

Application materials must be submitted online to be considered:  http://careers.k-state.edu/cw/en-us/job/504535

For questions please contact Roberta Robinson at olathecareers@k-state.edu (913.307.7316).

Applicants must be currently authorized to work in the United States at the time of employment.

Deadline for Applications:

 August 27, 2018

Screening of Applications Begins:


Salary Range and Benefits:

Salary Range:  $30,150-$45,220, or $14.49-$21.74 per hour. Salary commensurate with candidate's ability and experience.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. Equal Employment Opportunity is the Law

Background Screening Statement:

In connection with your application for employment, Kansas State University may procure a Background Screen on you as part of the process of considering your candidacy as an employee. 

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