About This Role:
This position is a 9 month position to support faculty, staff and students during the academic year. There may be hours available during the summer on an as needed basis.
This position will support faculty, staff and students in both academics and procedures; greeting visitors, students and staff in person or via phone, answering questions and providing requested information by applying knowledge of policies and procedures for the department and university. Also, operating copy machine, handling and sorting mail, assisting faculty with various projects, such as word processing, preparation of presentations, correspondence and basic accounting entry, sending/receiving mailings, working with student workers, and completing special projects. This position will work closely with the KSIS and DARS system for student enrollments. May work a couple of Saturdays each year, but would be given prior notice.
Serves as administrative assistant for Weber hall Teaching Student Records office and Call Hall main office, with ability to provide back-up for all tasks associated with efficient office operation, including; helping students with information pertaining to academics and procedures, greeting visitors, students and staff in person or via phone answering questions and providing requested information by applying knowledge of policies and procedures for the department and university. Also, operating copy machine, handling and sorting of mail, assisting faculty with various projects, such as word processing, preparation of presentations, correspondence and basic accounting entry, sending/receiving mailings, managing student workers, and completing special projects. Also in charge of scheduling and maintaining the ASI classroom schedule for the Departmental room calendar.
Processes student enrollment with another administrator and faculty for the department using KSIS and DARS. Attends training sessions and informational meetings for these programs.
Records, composes and distributes information for the scholarship program in the department. Serves as the liaison to students in acquiring appropriate documents and regulations as outlined by the department and college. Analyzes documents submitted to determine if documentation provided is sufficient for processing. Processes documents and forwards the appropriate information to the college office, Financial Aid office and Foundation office. Maintains scholarship donor records and addresses in order to mail information from department and students. Meets with Assistant Dean and Scholarship Coordinator to distribute scholarship monies. Designs and maintains database system using MOU's and student information.
Helps with annual Legacy Sale by assisting faculty prior to the sale and assisting with registration, settlement table and other items during the auction. Maintains database of past and current buyers for annual Legacy Sale.
Coordinates mailings, advertising, lodging, correspondence, registration and collecting money for the Horse and Livestock Judging Camps held annually in the department; develops brochures for the camp and coordinates the emails. Maintains database for annual judging team reunion and coordinates mailings and correspondence.
Why Join Us:
The Department of Animal Sciences and Industry has a long and rich heritage. From the down-to-earth animal husbandry group that emerged from the Farming Department in 1901, to its current form as one of the largest Animal Science departments in the United States, K-State animal science has held fast to its commitment to excellence in teaching, research, and extension.
Moreover, we are fully engaged in embracing the challenges of the future in order to continue providing the objective information and training needed by the citizens of Kansas and elsewhere to thrive in the midst of change. The Animal Science program at Kansas State University ascribes to and seeks to model the core values articulated by the College of Agriculture and K-State Research and Extension.
What You’ll Need to Succeed:
- One year of relevant experience
- Strong independent work experience with at least two years' office support and clerical experience
- Strong computer skills with Windows environment, Word, Excel, Microsoft Access applications, KSIS, DARS, PowerPoint
- Knowledge of principles and techniques of office management and the ability to apply these principles to office operations
- Strong communication skills; both orally and written
- Ability to apply, interpret and explain technical and varied rules and regulations, policies and procedures
- Familiarity with higher education/student support services
- Ability to multi-task and work in a diverse office environment
- Applicants must be currently authorized to work in the United States at the time of employment