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Human Capital Services

Office Specialist I (Diagnostic Medicine / Pathobiology)

Apply now Department: 3670080040 Diagnostic Medicne Pathobiolog
Job no: 508685
Work type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Categories: Office / Clerical
Pay Grade: 04A

About This Role:

The College of Veterinary Medicine is seeking an Office Specialist I.  This position will:

  • Plan, develop, and administer records management designed to facilitate effective and efficient handling of business records and other information.
  • Implementation of records management policies are intended to standardize filing, protecting, and retrieving records, reports, and other information contained on paper, microfilm, computer program, or other media.
  • Coordinate through subordinate managers on activities involved with various projects that will generate records.
  • Confer with other administrators to assure compliance with policies, procedures, and practices of records management program.


In addition, this position will perform routine customer service, clerical and administrative duties such as answer the phone, retrieve packages from the mailroom, greet guests and help setup new hires and visitors as well as attend meetings to transcribe meeting minutes. This position will work collaboratively with staff to manage office duties and support senior staff in the accomplishment of their duties.

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You’ll Need to Succeed:

Minimum Requirements:

  • Six months of relevant experience

Preferred Qualifications:

  • Bachelor's degree
  • 1 year experience in an office setting, especially with maintaining records
  • Basic knowledge of Microsoft Office, Adobe, Scanning, Access database or other database software 
  • Knowledge of clerical and administrative practices required to coordinate records system
  • Understand and adhere to institution policies and procedures
  • Ability to recognize and maintain the confidentiality of records concerning various budgetary, personnel related matters as well as understand and handle sensitive information
  • Excellent interpersonal, oral, and written communication skills
  • Ability to build constructive and effective relationships with a wide range of people
  • Strong customer-service attitude
  • Strong organizational skills, including the ability to prioritize and handle multiple projects simultaneously to meet deadlines

Other Requirements:

  • Must have a valid driver’s license upon employment as there will be instances when position may require the use of a vehicle to pick up visitors and to complete various tasks as needed.

How to Apply:

Please submit cover letter, resume and contact information for three professional references.  

Screening of Applications Begins:

Screening of applications begins immediately 

Anticipated Hiring Salary Range:

$ 11.95 - $ 17.92 per hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Standard Time
Applications close:

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