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Human Capital Services

Director of the Administrative Support Center (ASC)

Apply now Department: 3670070040 Administrative Support Center
Job no: 511399
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Categories: Administrative / Professional, Business / Accounting / Finance, Human Resources
Pay Grade: 12A

About This Role:

Kansas State University is hiring for a Director of the Administrative Support Center (ASC). The Director provides direction and oversight to the ASC, including managing the daily activities of the financial and human resource teams. This position also leads the detailed transition activities for units adopting into the ASC shared service model.

The ASC is a university shared services center that provides budget, financial, and administrative, human resource services to central administrative units. Currently, the ASC supports the President's Office, Provost Office, and all other Vice President offices for the university. The ASC comprises 24 employees, and the Director has four direct reports.

The Director will be responsible for the following duties:

  • Leads the administrative shared services transition initiative. In coordination with the Assistant Vice President, Business Operations and Planning, the Director will develop the relevant transition plan, coordinate timeline and staffing with unit heads, and facilitate the change management for incoming departments.
  • Manages business operations and strategic planning for the department, manages staff, establishes and implements department goals and procedures.
  • Provides staff supervision: evaluates job performance, plans, and participates in staff development.
  • Manages the activities, including purchasing, encumbering, voucher payments, travel reimbursements, cash deposits, monthly reconciliation, and monthly financial reports.
  • Manages university-wide construction accounting responsibilities to ensure compliance with state and university policies.
  • Provides budget development support and serves as a financial liaison to ASC-supported departments' units and department heads.
  • Oversee human resources processes for the units supported by the ASC.
  • Work collaboratively with the Budget Office, Division of Financial Services (DFS), and Human Capital Services (HCS) to coordinate efforts and ensure the financial and HR functions are completed according to university policies and processes.
  • Works collaboratively with the unit and department heads to ensure the financial and HR activities are completed in a timely and efficient manner for support departments.
  • Identifies efficiencies and streamline business processes for the ASC.

Why Join Us:

Kansas State University is a comprehensive, research, land grant institution serving students and the people of Kansas, the nation and the world. Since its founding in 1863, the university has evolved into a modern institution of higher education, committed to quality programs, and responsive to a rapidly changing world and the aspirations of an increasingly diverse society. Research and other creative endeavors comprise an essential component of K-State's mission. All faculty members contribute to the discovery and dissemination of new knowledge, applications and products. These efforts, supported by public and private resources, are conducted in an atmosphere of open inquiry and academic freedom.

The Administrative Support Center (ASC) was implemented in 2016. This department works with department heads served by the ASC to create streamlined policies and procedures for accounting and human resource activities. The main goal of the ASC is to provide excellent customer service to our departments and to build a culture of subject matter expertise for the benefit of our customers. To learn more about the ASC, please visit: https://www.k-state.edu/adminsupport/

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays.   To see what benefits are available, please visit:  https://www.k-state.edu/hcs/benefits

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You'll Need to Succeed:

Minimum Qualifications:

  • Requires a bachelor's degree and five or more years of relevant experience in finance, accounting, human resources, or related field
  • Experience supervising staff and coaching employees for improved performance and professional development

Preferred Qualifications:

  • Experience serving as a financial manager
  • Experience working in higher education or governmental agencies
  • Demonstrated knowledge and understanding of advanced financial, accounting, and budgeting principles and procedures
  • Demonstrated knowledge and understanding of state and federal human resource laws and regulations
  • Demonstrated ability to execute and integrate complex financial analysis and prepare comprehensive capital/operating budget summaries and projections
  • Demonstrated ability to design and develop complex financial models
  • Demonstrated project management skills to develop, plan, and implement short- and long-range goals
  • Demonstrated skills and abilities to examine and re-engineer operations and procedures, to formulate and to develop and implement new strategies and procedures
  • Knowledge of the K-State Budget, Financial and Human Capital Services (HCS) practices, procedures, systems or technologies
  • Demonstrated customer service skills and ability to foster a culture that promotes a positive customer experience
  • Demonstrated ability to exercise wise judgment, discretion as appropriate, and an understanding of applying confidentiality to work
  • Excellent interpersonal, written, and verbal communication skills
  • Ability to effectively initiate collaboration and communicate professionally with diverse individuals and groups at all levels
  • Commitment to diversity – an appreciation of the benefits of a diverse workplace and willingness to take actions to enhance the diversity of KSU.

 Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

All applications must be submitted online via the applicant tracking system for review; please do not email applications. In your application materials, please include a single file pdf containing the following:

  • A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
  • Curriculum vitae/Resume
  • Three professional references including name, address, phone number (mobile number if appropriate), and email address

Application queries or nominations can be sent to:

Executive Recruiter, Lindsey Fouquette at lfouquette@ksu.edu

Search committee chair, Trish Gott at tcgott@ksu.edu

Screening of Applications Begins:

The search committee will accept applications and nominations until November 5, 2021, at 11:55 PM (EST). In the next week, the committee will begin identifying candidates to interview. Initial interviews will take place the week of November 15th.

Anticipated Hiring Salary Range:

$80,000 - $100,000 annually

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer.  All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a protected veteran.

Background Screening Statement:

In connection with your employment application, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

 

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Applications close: Central Daylight Time

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