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University Archivist

Apply now Department: 3670003040 Hale Library
Job no: 513668
Employment type: Academic / Faculty - 12 month
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Library
Pay Grade: 001

About This Role:

K-State Libraries invites applications for a University Archivist faculty position (tenure track) in the Richard L.D. and Majorie J. Morse Department of Special Collections at the rank of assistant, associate, or full professor. The University Archivist serves as a senior advisor to Libraries and university administration, departments, and offices in the development of K-State’s university archives program. This position requires demonstrated knowledge of archival theory and practice that includes records administration. Reporting to the Department Head, the University Archivist provides expertise in the following: accepted standards and best practices of archival administration; compliance with university policies and federal and state law regarding access, retention, and disposition of records with enduring value; and identification of records of historical importance. Collaborates closely with the University Records Manager in performing these duties and works cooperatively with others in the department to accomplish shared goals of making archival holdings available for use. Works with the department head to assess staffing, facility, technology, and financial resource needs and to implement plans to meet those needs. The individual selected for this position will also have oversight of the department’s reference services.

This is a full-time, tenure-track academic appointment carrying full faculty status and responsibilities. The candidate must have a commitment to scholarly/creative activities and professional service necessary for pursuing tenure at Kansas State University Libraries. To be successful in this position, the incumbent must demonstrate excellent interpersonal, communication, and organizational skills to establish and maintain productive working relationships with colleagues in an environment where flexibility and collaboration are essential.  The ideal candidate will possess a strong commitment to providing excellent customer service.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit: 

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion.  The University actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Graduate degree from an ALA-accredited program.
  • Demonstrated experience in archival administration and/or records management, including knowledge of and experience with collection management systems, digital archives tools, and recordkeeping systems.
  • Knowledge of laws and ethics that inform archival administration activities in a higher education environment, such as acquisition, processing, reference services, providing access, and intellectual property.
  • Excellent written and oral communication skills with the ability to convey complex archival issues to diverse constituencies that include administrative units, students, faculty, student groups, affiliated organizations, and other stakeholders.
  • Demonstrated experience providing effective reference services.
  • Proven skill at collaborating in a team environment and in working independently.
  • Demonstrated ability to develop and deliver user-oriented services to stakeholders.
  • Proven capacity to embrace change, prioritize and organize effectively, and to show judgment, creativity, and initiative in accomplishing job duties and solving problems.
  • A strong commitment to diversity, equity, and inclusion in supporting a diverse workforce and serving the needs of a diverse population.

Preferred Qualifications:

  • Graduate-level coursework in archival subjects or concentration in archival administration.
  • At least 3 years of experience in archival administration and/or records management.
  • Certification from the Academy of Certified Archivists.
  • Relevant experience in a higher education environment.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment


Professorial rank is based on academic experience and accomplishments commensurate with departmental guidelines for each academic rank. The salary will be commensurate with the applicant’s experience and qualifications. Starting salary at assistant professor rank is $60,000.

How to Apply:

Combine the following documents into a single PDF file and upload it along with your completed application: 

  1. A letter of application. To greatly strengthen your application, please apply your communication skills to address the position responsibilities and qualifications listed above clearly, and demonstrate how your work style, vision, and other distinctive qualities would enhance our organization. 

  1. A curriculum vitae. 

  1. Names and contact information for three professional references. 

Review of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by September 25, 2022.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer.  All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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