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Office Specialist III

Apply now Department: 3670010050 Animal Sciences & Industry
Job no: 514260
Employment type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Business / Accounting / Finance, Office / Clerical, Animal Sciences / Livestock
Pay Grade: 06A

About This Role:

This position processes payment documents, primarily travel-related documents (authorizations and reimbursements) for the department. Manages undergraduate hiring processes with support provided by the Budget/Fiscal Coordinator and Human Capital Representative as needed. Supports Meat Lab, Call Hall Dairy Bar, Dairy Plant, KABSU, other earnings units and FSI (as needed) for ASI, inclusive of deposits processing.

Processes departmental travel transactions for 54 professors and over 150 graduate and undergraduate students, including out-of-state travel requests and vouchers for reimbursements, in accordance with State Regulations.  Acts as a liaison with Department of Academic Programs and Student Government Association in preparing out-of-state travel requests, cash advancements and vouchers for reimbursement for 12 judging teams and clubs.  Works closely with coaches and advisors to ensure compliance with SGA and State rules and regulations, University Policies and Procedures Manual and University guidelines.  Also processes fuel BPCs for the Department and Department Extension vehicle fleet and Departmental Interfunds.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements.  Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Two years of relevant experience

Preferred Qualifications:

  • Associates Degree
  • Three years of relevant experience in accounting and/or bookkeeping
  • Ability to maintain effective working relationships with a diverse population and the desire to be an effective team member
  • Willingness to become proficient in all levels of processing of payments, deposits and hiring practices to provide support as needed for other team members
  • Detail-oriented with excellent communication skills
  • Proficient in MS Office software
  • Ability to work across the spectrum of students, staff, and faculty as necessary
  • Time management skills and ability to multi-task

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Letter of Interest
  2. Resume
  3. Names, emails, and phone numbers for three professional references

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$16.04-$18.00 per hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Standard Time
Applications close:

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