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Recruitment Coordinator

Apply now Department: 3670080010 Vet Med Center Dean of
Job no: 517009
Employment type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Academic Advising / Support, Administrative / Professional, Business / Accounting / Finance, Human Resources, Veterinary Medicine
Pay Grade: 09A

About This Role:

The College of Veterinary Medicine (CVM) Admissions Office is seeking a Recruitment Coordinator who reports directly to the Assistant Dean of Admissions. Primary responsibilities include coordination and implementation of programs and activities related to relationship building and recruitment of prospective students for the DVM program. This position will also assist in the development of the College Recruitment Plan and identify marketing and recruitment opportunities to promote quality, diversity, and inclusiveness within the student body. Travel within and outside of Kansas is required.

Responsibilities include:

Define, coordinate and implement CVM annual recruitment strategy

• Manage full recruitment cycle – sourcing and assessing students in the DVM program.

• Meet with college leadership and designated faculty to review criteria to be used in identifying qualified students and establishing communication plans to reach out and encourage those students to apply to the DVM program.

• Serve as the liaison for prospective DVM students.

• Establish recruitment visits, marketing materials, related social media, and prospective student communication efforts.

• Assist prospective students, both in person, and at a distance, in the decision-making, application, and enrollment process.

• Review candidate credentials and resumes, conduct preliminary interviews to ensure candidates meet and fulfill the criteria to be successful in the program.

• Capture and manage data in the recruitment cycle on prospective students, applicants, and admitted students.


Recruitment of prospective students

• Make college visits, attend health professions career fairs, and other events where a recruitment presence is appropriate.

• Meet with pre-veterinary clubs in person and virtually around the state and country for recruiting purposes.

• Develop and manage new and innovative special events and recruitment activities that create a greater recruitment impact.

• Establish relationships with organizations and communities to bolster recruitment from underrepresented communities.

• Network and cultivate relationships with undergraduate pre-veterinary advisors and other partners on campus, across the state and across the country.

• Respond to inquiries from prospective students using, but not limited to, telephone, email, and social media/online chat.

• Coordinate Early Admission program events including induction and annual activities.

• Create and host an admitted student event each spring. This event is intended as an additional recruiting effort for students who have received offers to enter the DVM program.

• Conduct file reviews each year for unsuccessful applicants.


Direct and manage College Ambassador Program

• Recruit and hire ambassadors for the CVM (65-70 ambassadors annually).

• Manage ambassador schedules for events and activities that ambassadors are expected to participate in throughout the academic year.

• Create and manage ambassador training yearly. Conduct staff meetings monthly with all ambassadors.

• Analyze and adjust the ambassador program annually by gathering input from faculty, alumni, and other stakeholders involved in activities/events throughout the year.

• Manage ambassador work schedules during student interview processes (approximately 250 shifts over a six day period).


Data Analysis and Reporting

• Develop, analyze, interpret and distribute reports from recruitment data to Dean, Associate Deans, and Admissions Committee. Use data to modify recruitment strategies as needed/appropriate.

• Use data and reports to maintain and/or modify strategies for a strong national recruitment program for the KSU DVM program.


Grant Management – Summer Program for Aspiring Rural Kansas Veterinarians (SPARK) and Specialized Programs for the Recruitment of Indigenous, Native and Tribal Students (SPRINTS) grants

• Responsible for fulfilling criteria to recruit students from rural and underrepresented groups into the DVM program as part of grants awarded to the CVM.

o Design and distribute application forms

o Identify potential applicants to advertise opportunity

o Review all applications and select participants

o Communicate with all participants and those not selected

o Organize experience with rural veterinary clinics, plan all travel of participants and attend experience with participants

• Manage expenses to ensure program stays within grant budget.

• Provide reports as needed/requested by sponsor(s).

• Research and identify opportunities for additional grant support for recruiting students to the DVM program.


Coordination of prospective student activities on-site

• Vetmed Rocks

• Youth Camps (400 attendees)

• Liaison to Pre-Vet Club

• Open House

• Track Early Admissions program data to ensure candidates meet 3-year participation and entrance criteria.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements. Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Bachelors Degree
  • 3 years of relevant experience

Preferred Qualifications:

  • Master’s degree and/or 2-3 years recruitment and/or admissions work for a professional program
  • Demonstrated skills including administrative work, personnel management, effective verbal and written communication
  • Self-discipline to work independently and the flexibility to work as part of a team
  • Demonstrated ability to create an environment that fosters diversity, collegiality and ability to work in a multi-cultural environment

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Cover Letter
  2. Resume
  3. Contact information for three professional references

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$22.83- 34.69 hourly

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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