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Office Specialist II

Apply now Department: 3670015040 Int Arch & Industrial Design
Job no: 517390
Employment type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Architecture / Construction / Design
Pay Grade: 05A

About This Role:

Responsibilities include providing clerical support for faculty, such as making travel arrangements, ordering supplies, processing reimbursements, and assisting with other departmental accounting. Provides clerical support for departmental committees and program directors by scheduling meetings, recording minutes, and maintaining files. Effective conduct of these responsibilities requires interpersonal skills, accuracy, written communication skills, and knowledge of various policies and procedures.

Other responsibilities include serving as an initial point of contact in the office by answering phones and assisting students, faculty, and staff. Maintains departmental office, updates departmental website and performs other related duties as required. Effective conduct of these responsibilities requires strong organizational skills, knowledge of departmental, state, and university procedures and file protocol so the department is fully equipped and functions effectively and efficiently.

We Support Diversity and Inclusion:


Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:


This position is required to be performed on-site. Work is performed on employer premises or designated assignment location. Flexible work arrangements, forty to twenty hours per week, may be available upon request, depending on the situation.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements.  Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

  • One year of relevant work experience

Preferred Qualifications:

  • Knowledge of computers, office equipment, software, and operating systems
  • Ability to use Microsoft Office/365 or Google Workspace
  • Some post-high school education
  • Experience in an academic setting
  • Knowledge of university academic policies, procedures, and recordkeeping systems
  • Demonstrated ability to handle multiple projects at once
  • Ability to organize and prioritize work
  • Ability to establish and maintain effective working relationships with faculty, students, alumni, and other stakeholders
  • Two years of relevant work experience

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following:

  1. Cover Letter
  2. Resume
  3. Contact information for three professional references
Anticipated Hiring Pay Range:

$16.82-$19.23 hourly ($35,000-$40,000)

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer.  All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.


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