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VA School Certifying Official

Apply now Department: 3670003540 Student Financial Assistance
Job no: 513262
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Categories: Academic Advising / Support, Administrative / Professional, Student Affairs / Services
Pay Grade: 07A

About This Role:

The VA School Certifying Official (SCO) will serve as a main point of contact to students and families to assist with the application and certification process of VA educational benefits.  Responsibilities include:

  • Respond to phone calls, emails, or direct inquiries to assist student through process,
  • Counsel students on a variety of issues regarding continued receipt of benefits (ie. length of eligibility, potential repayment obligation or debt back to VA, etc.)

The VA SCO will review and process various forms to certify the student for VA education benefits.  Many data points are verified prior to certification to ensure an accurate benefit.  Some of the tasks completed are:

  • Verifying degree program, hours enrolled, start/end dates of courses, location, tuition/fees assessed, etc.
  • Creating/updating the student’s record in VA Once.
  • Entering data in the student information system, KSIS.
  • Running reports & making necessary updates when enrollment changes happen.

The individual will supervise and train VA work-study student employees, who assist with customer service and document processing.  Tasks related to the management of student staff include:

  • Advertising, interviewing, hiring, onboarding student positions
  • Training students in office procedures and various systems used to track the application of benefits (ie. KSIS, Imaging, VA Once, etc.).

 

Why Join Us:

The staff members in the Office of Student Financial Assistance serve students and their families now and throughout their time at Kansas State University.

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays.   To see what benefits are available, please visit:  https://www.k-state.edu/hcs/benefits

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You’ll Need to Succeed:

Minimum Qualifications:

  • High School Diploma
  • 3-5 years of relevant experience

Preferred Qualifications:

  • Experience and/or familiarity with administering Veterans Affairs (VA) Educational Benefits highly preferred.
  • Experience in conducting informal advising/counseling sessions
  • 2-3 years employment within an administrative office at a post-secondary institution of higher education.
  • 1-2 years employment within an Office of Student Financial Assistance.
  • 2 or more years employment within an administrative position requiring the completion of complex forms and/or the interpretation of complex regulations and/or the utilization of calculations/formulas as a job duty and/or high level of customer service.

Other Requirements:

• Must be certified on Veterans Administration Memorandum of Understanding once employed


• Incumbent must be eligible to be registered as an administrative user of all federal student aid systems made available to aid administrators such as the National Student Loan Data System (NSLDS), Common Origination and Disbursement System (COD), FAA Access to CPS, etc. Due to federal access standards to these systems, the incumbent must be personally in good standing in regard to any federal student loan repayment obligations and must not owe a repayment on a federal grant.


• Valid Driver’s License, upon employment.

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents:

  1. Cover Letter
  2. Resume
  3. Three professional references

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by July 8, 2022.

Anticipated Hiring Salary Range:

$17.34 - $22.11 hourly

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer.  All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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