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Office Specialist III

Apply now Department: 3670003520 Recruitment and Admissions
Job no: 513523
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Categories: Administrative / Professional, Office / Clerical
Pay Grade: 06A

About This Role:

A vital member of the team, the Office of Recruitment and Admissions (ORA) is seeking an Office Specialist III to provide administrative support that will allow our high-performance team to meet the university’s enrollment goals. Primary responsibilities include:

  • Serve as the Executive Director’s primary administrative assistant by managing calendars, arranging meetings, drafting communications, and providing high quality customer service to important stakeholders.
  • Directly interact with prospective students and their families by answering inquiries via phone, email and in-person as well as assist in efforts that support the office’s core responsibility of delivering a stellar campus visit experience.
  • Support team members in the office by overseeing various projects such as managing inventory, ordering supplies, distributing mail, shipping materials, as well as organizing registrations and payments related to recruitment efforts.
  • Gain proficiency in utilizing the department’s technology such as Customer Relationship Manager, Student Information System, and Microsoft Office.


A successful Office Specialist III will have a passion for working with people from diverse backgrounds, thrive while working in a fast-paced environment, and possesses skills in multitasking, being detail-orientated, and maintaining confidentiality.

To encourage work-life balance, this position is eligible for a hybrid remote work schedule and is eligible for flexible hours beyond the traditional 8:00 a.m. – 5:00 p.m. shift.

This position will be housed in the Berney Family Welcome Center – an $18 million dollar University facility. It is the premier location for prospective students, families, current students, employers, donors, alumni, and community members.


Why Join Us:

Office of Recruitment and Admissions assists student and families in the college search process and transition to K-State. ORA offers quality programs and services designed to provide information, guidance, and access to our campus community.

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick days, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The University actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students and others. The University is dedicated to promoting the Principles of Community.

What You will Need to Succeed:

Minimum Qualifications:

  • Requires two years of relevant experience.

Preferred Qualifications:

  • Four years of experience in general office, clerical and administrative support work.
  • Experience in higher education specific to recruitment, admissions, enrollment management or student affairs.
  • Social and communication skills and the ability to engage with others of diverse backgrounds. 
  • A high level of computer literacy including proficiency in Microsoft Office, CRM software, efficient use of email, etc. 
  • Bachelor's degree.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents:

  1. Resume
  2. Three Professional References

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration apply by September 28, 2022.

Anticipated Hiring Salary Range:

$15.73 – $16.30 per hour 

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
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