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Office Specialist III/Flight Operations Scheduler

Apply now Department: 3670085547 Salina Dept of Aviation
Job no: 513799
Employment type: Staff Full Time (USS)
Location: Salina, Kansas
Categories: Administrative / Professional, Business / Accounting / Finance, Office / Clerical, Aviation / UAT / UAS
Pay Grade: 06A

About This Role:

Kansas State University's Aerospace and Technology Campus in Salina seeks a dedicated Office Specialist III/Flight Operations Scheduler to manage the flight operations schedule and dispatch areas for the Department of Aviation.

This position is responsible for the following duties:

  • Managing daily schedule and assigning aircraft in ETA
  • Transferring Flight Account deposits from Cashnet into ETA
  • Accepting Student Flight Account deposits
  • Scheduling student progress checks
  • Dispatch error corrections in ETA
  • Adjusting ETA lessons for instructor/aircraft changes
  • Managing Flight operations office area
  • Printing Aircraft Status sheets each morning and posting them in binders
  • Coordinating with Aviation staff and management on required aircraft needs and dispatch priority
  • Overseeing and managing student workers to ensure dispatchers adhere to established goals, procedures, and quality standards
  • Overseeing staffing levels for dispatch area
  • Dispatching flights
  • Managing department aircraft fuel cards and entering daily fuel logs into ETA
  • Processing Fuel Reimbursements for off-site student purchases
  • Managing new and ongoing Garmin Pilot subscriptions

****This is a limited-term, University Support Staff position****

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays.   To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Two years of relevant experience required

Preferred Qualifications:

  • Bachelor’s Degree
  • 3+ years of experience in an office management setting
  • Prior experience in Aviation a plus
  • Experience supervising and scheduling/staffing
  • Previous experience with accounting/cash handling
  • Proficiency with computer systems/programs, including Microsoft office, schedulers, accounting software, etc.
  • Strong customer service and organizational skills
  • Demonstrated capacity to multitask and prioritize

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents:

  1. Cover Letter
  2. Resume
  3. Names and contact information for three professional references

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Salary Range:

$17.50 - $21.00 per hour, depending on experience and education

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer.  All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
Applications close:

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