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Assistant Professor, Records Manager

Apply now Department: 3670003040 Hale Library
Job no: 514363
Employment type: Academic / Faculty - 12 month
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Library
Pay Grade: 001

About This Role:

The Richard L. D. and Marjorie J. Morse Department of Special Collections at Kansas State University Libraries invites applications and nominations for the position of University Records Manager. The University Records Manager serves as the university’s records officer and as an advisor to Libraries and university administration, departments, and offices in the development of K-State’s records and information management (RIM) program. Reporting to the University Archivist, the University Records Manager establishes RIM policies and procedures, including retention and disposition processes, communicates knowledge of RIM and archival theory and practice, and conveys complex records issues to diverse constituencies. The Records Manager will maintain a robust/effective and adaptive training program for university personnel and work closely with administrative and academic offices to ensure proper scheduling of records, perform surveys of records, and monitor compliance. Provides expertise in accepted standards and best practices of records administration, creation and maintenance of current university records in all formats, record lifecycle-based processes and workflows, and compliance with university policies and federal and state law regarding retention and disposition of active and inactive records. They will also Support the University Archivist to meet reference, outreach, and processing needs of university archives.

This is a full-time, tenure-track academic appointment carrying full faculty status and responsibilities. The candidate must have a commitment to scholarly/creative activities and professional service necessary for pursuing tenure at Kansas State University Libraries. To be successful in this position, the incumbent must demonstrate excellent interpersonal, communication, and organizational skills to establish and maintain productive working relationships with colleagues in an environment where flexibility and collaboration are essential.  The ideal candidate will possess a strong commitment to providing excellent customer service.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Graduate degree from an ALA-accredited program
  • Demonstrated experience in records management and/or archival administration
  • Knowledge of laws and ethics that inform records management activities in a public records environment
  • Excellent written and oral communication skills with the ability to convey complex records management issues to diverse constituencies across campus
  • Demonstrated experience providing effective reference services
  • Proven skill at collaborating in a team environment and in working independently
  • Demonstrated ability to develop and deliver user-oriented services to stakeholders
  • Proven capacity to embrace change, prioritize and organize effectively, and to show judgement, creativity, and initiative in accomplishing job duties and solving problems

Preferred Qualifications:

  • Certified Records Manager and/or Certification from the Academy of Certified Archivists
  • Knowledge of Research Data Management
  • Relevant experience in a higher education environment

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. A letter of application. To greatly strengthen your application, please apply your communication skills to clearly address the position responsibilities and qualifications listed above, and demonstrate how your work style, vision, and other distinctive qualities would enhance our organization.
  2. Include a statement that explains your commitment and experience to advancing inclusion, diversity, equity, or accessibility.
  3. A resume
  4. Names and contact information for three references

Screening of Applications Begins:

Screening begins on January 31st, 2023.

Anticipated Hiring Pay Range:


Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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Applications close:

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