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Office Specialist

Apply now Department: 3670001010 Presidents Office
Job no: 514819
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Office / Clerical
Pay Grade: 07A

About This Role:

This position serves as the office manager and receptionist for the Office of the President and provides administrative support for both the Office of the President and Office of the Provost. The position greets visitors to the President’s Office, prioritizes interactions for follow-up and ensures follow-through with stakeholder communications. The incumbent manages the office, ensures efficient day-to-day functioning and is relied upon to provide support for projects and events for the President and Provost Offices, as requested.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements.  Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Requires three years of relevant experience

Preferred Qualifications:

  • Exceptional interpersonal skills with the ability to interact courteously and professionally with all levels of university stakeholders
  • Strong customer service orientation and commitment to the University’s inclusive mission, with a proven ability to work independently and as part of a team
  • Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work well under pressure
  • Excellent attention to detail and follow-through with the ability to support special projects
  • Excellent verbal and written communication skills
  • Expertise in Microsoft Office suite, particularly Outlook, Excel, Word, and PowerPoint
  • Ability to exercise professionalism, discretion and integrity, especially pertaining to confidential matters
  • Deep knowledge of the K-State organizational structure

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Cover Letter
  2. Resume
  3. Three Professional References

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$17.34 – $23.57 hourly

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
Applications close:

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