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Academic Program Spec

Apply now Department: 3670043010 Staley School of Leadership
Job no: 515312
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional
Pay Grade: 07A

About This Role:

The Staley School of Leadership at Kansas State University in Manhattan, Kansas, is seeking candidates for an academic program specialist.  This position is a 12-month position. The academic program specialist will perform administrative work and coordination in support of the school’s academic and co-curricular programs and support the Staley School of Leadership in ways that reflect its values-based mission of developing knowledgeable, ethical, caring, inclusive leaders for a diverse and changing world. Learn more about the Staley School here: 

Academic Program support

  • Provide administrative assistance to the associate dean for academics, including managing calendars and representing the associate dean in communications internal and external to the school 

  • Work closely with the associate dean to manage course and building schedules. Act as point person for curriculum changes to assure accuracy of line schedules and record transcript changes and instructor permission enrollment in KSIS, Curriculog and Workflow 

  • Perform student services duties such as scheduling advising appointments, processing drop/add slips to the Registrar, coordinating award of the nonprofit designation, completing graduation checks, printing and mailing graduation certificates, and coding graduates with the Alumni Association  

  • Serve as support for prospective student phone calls and campus visits; and support orientation and enrollment  

Administrative support 

  • Serve as the lead point of contact for visitors of the school and building users by providing excellent customer service through problem-solving and anticipating needs of customers 

  • Oversee and perform reception duties for the school and the building such as mail distribution, answering the main phone line and organizational email accounts, and greeting all visitors  

  • Responsible for walk-through of the building at the beginning and end of each day - checking and straightening classrooms, locking/unlocking doors when necessary, arranging common space furniture, organizing break room and work room 

  • Provide training and guidance to student office staff for daily tasks 

  • Support faculty and staff with communication or preparing materials for programs, classes, and reporting projects 

  • Assist with planning, organizing, and implementing events on-campus and hosted in the building  

  • Coordinate with faculty and staff to purchase supplies and materials for offices, classrooms, and events and manage supply inventory.  

  • Support building management and classroom technology needs as needed including responding to and reporting requests and issues to the appropriate campus partner 

  • Schedule access to and usage of Leadership Studies Building classrooms and spaces for all users 

Service to the School 

  • Serve on committees that support the mission of the Staley School of Leadership to develop knowledgeable, ethical, caring, inclusive leaders for a diverse and changing world 

  • Other duties as assigned 

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements.  Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

  • High School Diploma
  • Four years of relevant experience

Preferred Qualifications:

  • Four years of experience in an administrative capacity, assuring accuracy of implementing processes and procedures.
  • Exhibits initiative in problem-solving and ownership of projects and responsibilities.
  • Excellent interpersonal skills, ability to work with a diverse population of students and colleagues.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook), student information systems, scheduling software, or evidence ability to learn.
  • Demonstrated ability to prioritize, multitask, and effectively execute variable responsibilities and tasks throughout the day.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Resume
  2. Cover Letter
  3. Three Professional References

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by June 11, 2023.

Anticipated Hiring Pay Range:

$40,000 - $55,000 (19.23 - 26.44 per hour)

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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