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Office Specialist III

Apply now Department: 3670010300 Extension Programs
Job no: 516336
Employment type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Communications / Public Relations / Marketing, 4-H Youth Development
Pay Grade: 06A

About This Role:

The Office Specialist will provide administrative support to the 4-H Youth Development Leader, provide website updates and maintenance, distribute communications to 4-H partners statewide and serve as the office manager for the State 4-H Office in Manhattan, KS.  The Office Specialist will supervise a Program Assistant and student employees.

Responsibilities include:

  • Update and monitor program leader's calendar and 4-H State Office master planning calendars. Assist program leader with reports, slides, meeting action items and outcomes.
  • Oversee department email accounts, listserves and internal/external communications.
  • Coordinate travel accommodations for program leader and assist other staff as needed.
  • Serve as the primary procurement officer for all equipment, supplies, and services needed for the Department.
  • Serve as the primary authority for department inventory records. Develops departmental system for inventory records for all furniture and equipment for the Department. Maintains all inventory records in accordance with the University’s policies.
  • Create, update and maintain department web pages using university policies and procedures.

Why Join Us:

In 4‑H, we believe in the power of young people. We see that every child has valuable strengths and real influence to improve the world around us. We are America’s largest youth development organization —empowering nearly six million young people across the U.S. and over 74,000 youth in Kansas with the skills to lead for a lifetime. For more information about us, please visit


Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.


What You’ll Need to Succeed:

Minimum Qualifications:

  • Requires two years of relevant experience.

 Preferred Qualifications:

  • Bachelor’s degree and three - five years relevant experience.
  • Experience with website management software, Adobe Acrobat Pro and Microsoft Office 365.
  • Have a broad understanding of business practices and working with multiple levels within an organization.
  • Communicate clearly and effectively, both orally and in written form.
  • Ability to read, comprehend and apply policies and procedures regarding appropriate activity.
  • Establish and maintain effective working relationships with coworkers, representatives of other agencies and/or departments, parents, etc.
  • Ability to maintain a high level of confidentiality and take steps to ensure the safeguard of records and personal information.
  • Ability to work in a diverse environment.
  • Creative thinker and problem-solver.


Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.
  • Attendance at events and professional development may require travel and work outside of normal scheduled hours.

How to Apply:

Please submit the following documents:

  1. Letter of interest
  2. Resume
  3. Name, email, and phone number for three professional references

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$18.00-$24.00 hourly

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Standard Time
Applications close:

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