Budget/Fiscal Coordinator

About This Role:

The Administrative Support Center (ASC) is seeking a highly skilled, detail-oriented accounting coordinator who excels at multitasking and customer service. The accounting coordinator will act as a point of contact between the assigned ASC-supported departments, accounts payable, accounts receivable, procurement, and external parties, such as vendors. This position will handle payment review and preparation, depositing, invoicing, monthly financial reporting, sales tax, grant post-award accounting, and resolving discrepancies.

To succeed as an accounting coordinator, you should possess a strong understanding of accounting principles and financial reporting. You should be ethical, thorough, and attentive with excellent verbal and written communication skills.

The Accounting Coordinator works in a supportive, flexible, team-centered environment, offering a hybrid work option.

Accounting Coordinator Responsibilities.

• Ensure timely payments of invoices and reimbursements.
• Issue invoices and ensure funds are collected and recorded.
• Making journal or ledger entries in the shadow accounting system. Preparing weekly, monthly, and yearly financial reports, as needed to support departments.
• Reconciliation, including identifying and resolving discrepancies.
• Act as a point of contact between ASC-supported departments and central business units, serving as a liaison to answer questions about university policies and procedures.
• Staying current on the university, state, and federal financial regulations and policies.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is eligible for hybrid worksite. Work is performed partially remote and partially on employer premises or designated assignment location.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements. Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

• Bachelor’s degree
• One year of relevant experience. Educational equivalency may be used as determined relevant by the hiring manager.  

Preferred Qualifications:

• 4 years experience in accounting, finance, or related field
• 4 years experience in professional accounting/auditing work
• Excellent verbal and written communication, interpersonal, time management, problem-solving, and math skills
• Strong understanding of accounting principles and financial reporting
• Proficiency with computers, especially accounting software, strong typing skills
• High level of accountability, accuracy, and efficiency, especially when multitasking

Other Requirements:

• Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

1. Cover letter
2. Resume
3. Three professional references with current contact information.

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$20.30 - $24.86/hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.