Grant Specialist

About This Role

The Grant Specialist will work directly with faculty in the College of Agriculture and K-State Research and Extension who are preparing proposals for external funding in order to submit the most complete and accurate proposal possible as well as support data and reporting needs.

Duties/Responsibilities:

• Perform as a team member with Agricultural Experiment Station and Cooperative Extension Service appointed faculty and staff for developing their proposals for external funding.
• Act as s subject matter expert on proposal opportunity guidelines to ensure proposals are properly prepared, compliant with sponsor policy and federal regulation, and adhere to university policy.
• Coordinate the proposal preparation process in partnership with faculty and staff including but not limited to timeline development, responsible cost sharing commitments, form preparation and completion (both internal and external), curriculum vitae, current and pending reports, conflict of interest documentation, and appendices. Other activities will include formatting, proofreading, and editing.
• Create and audit budgets for compliance with sponsor requirements, university requirements, and applicable federal guidelines for both K-State developed budgets as well as subawardee developed budgets (both domestic and international).
• Collaborate with other departments, institutions, and universities (both domestic and international) on the receipt and submission of documents from subawardees and consultants; resolve subcontracting and consulting issues related to proposal submission.
• Prepare proposals in Cayuse, Grants.gov Packages, and other electronic submission technology.
• Act as the liaison between Principal Investigator and other University offices for all issues related to proposal development, submission, and management.
• Provide final college level review of completed proposals that meet all sponsor guidelines prior to routing to PreAward Services for submission.
• Act as internal resource to college Grant Specialists.
• Assist in the training and education of faculty and departmental staff on proposal development topics.
• Assist in communicating policies and procedures to faculty and staff.
• Participate in regional or national professional organization conferences or other national training opportunities to maintain a current and timely knowledge of changing regulations.
• Other duties as assigned.

About Us

We're proud to be recognized as one of the nation's top ag schools. It's an outgrowth of our dedication to advancing the science of agriculture and the art of teaching. Our faculty truly care about students, colleagues and the world we serve. Every day, we put our hands and minds together to work on better ways to achieve sustainability, feed billions, build agribusinesses and improve lives with thoughtful, well-researched use of plants, animals, numbers and words. Visit our website to learn more, https://www.ag.k-state.edu/

Worksite Description

This position is Hybrid and/or Remote eligible. This position is primarily remote, though there will be a few times each year when in-person participation is expected.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and five years of relevant experience. Requirements may be met through a combination of work experience and education.

Preferred Qualifications:

• Experience in grant and contract administration, particularly budget and proposal development and interpretation and application of guidelines, policies, and regulations.
• Experience within a not-for-profit university environment.
• Ability to establish and maintain effective working relationships, and maintain a high degree of professionalism in dealing with faculty, staff and external funding agencies.
• Ability to work collaboratively in a team environment.
• Ability to exercise diplomacy and to handle highly confidential matters in a discreet manner.
• Ability to analyze and interpret policies, procedures, and regulations.
• Strong written and oral communication skills as well as interpersonal and team building skills.
• Ability to quickly learn specialized software applications.
• Ability to operate effectively and prioritize in a fast-paced, stressful, high-volume environment while maintain the highest level of customer service and positive attitude.
• Ability to provide excellent customer service in balance with regulatory compliance.
• Must be proactive, flexible, detail-oriented, and have good judgment and decision making skills.
• Ability to work with minimal supervision and be highly motivated.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

1. Resume
2. Cover Letter
3. Contact information for three professional references

Application Window

Applications close on: January 2, 2026

Anticipated Hiring Pay Range

$47,486 - $73,596