HR Specialist I

About This Role:

The College of Agriculture/K-State Research & Extension’s Business Services Unit is looking for a HR Specialist I to provide smooth workflow, uninterrupted services, and process improvements for HR areas. Below are some of the duties required, additional HR duties may be assigned as needed:

Time & Leave:

• Process payroll activities for departmental employees including time and leave entry/corrections and management of FMLA, parental leave, and other leave program paperwork as necessary. 
• Maintain leave accrual records and train department employees in the use of Self Service in PeopleSoft.
• Setup and maintain payroll funding for employees.
• Complete payroll transfer paperwork to correct funding errors.

Hiring, Separations, and Support

• Develop and maintain up to date knowledge of the University regulations for recruitments, compensation and HR actions. Conduct recruitments for vacant positions.
• Complete and process appointment paperwork and personnel transactions
• Manage orientation of these new employees at time of hire. (New hire tasks, onboarding, goal setting, and 30/60/90-day reviews)
• Provide guidance and assistance to supervisors and employees on K-State guidelines for employment and benefits  
• Conduct off-boarding of separating employees.
• Maintain data in personnel database system and HR archive files
• Develop and maintain a detailed handbook of policy and procedures for assigned unit(s).
• Complete annual key inventories, the annual space inventories, and track department space availability
• Complete offer letters, international assistantship forms, background checks, and visa work permits
• Complete tuition reimbursements (or Tuition in Lieu of Salary) and tuition waivers

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You’ll Need to Succeed:

Minimum Qualifications:

• Requires a high school diploma and two years of relevant experience.

Preferred Qualifications:

• Experience in recruitments, hiring, or separations
• Experience with K-State or higher ed HR processes and paperwork
• Computer proficiency/ability to learn new systems. This position uses the Microsoft office suite and HR systems such as PageUp, ADP, and PeopleSoft HRIS. 
• Ability to learn quickly, determine priorities, meet deadlines, take initiative, work independently and perform highly detailed tasks
• Experience responding to clients in a friendly and effective manner. 
• Strong written and verbal communication skills.
• Strong attention to detail and ability to communicate with team members
• Higher Education degree in human resource management or business field

Other Requirements:

• Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents:

1. Cover Letter
2. Resume
3. Contact information for three professional references

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by September 27, 2024. 

Anticipated Hiring Salary Range:

($18.27-$21.63) $38,000-$45,000 

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer.  All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.