The Department of Mathematics at Kansas State University is seeking applicants for an Office Specialist II position. This role serves as the lead office support for the Department Head, Associate Director, and Graduate Program Director. The position also assists department leadership with sensitive information and confidential matters.
Reception Duties:
Serve as the receptionist for the Department of Mathematics main office by greeting visitors, directing them to appropriate faculty, staff, or locations, and answering incoming phone calls. Route calls, take messages, and provide general assistance. Coordinate room scheduling through Facilities for exams, courses, review sessions, graduate student defenses, committee meetings, and lab meetings.
Additional Responsibilities:
Perform building manager duties, including issuing key cards and coordinating facility access. Support departmental programs such as guest speakers and awards. Assist with administrative processes including reappointment, tenure, promotion, and graduate faculty certifications. Perform other duties as assigned.
The Department of Mathematics at Kansas State University integrates research, education, and outreach, offering undergraduate and graduate degrees and certificates, including tracks in pure, applied, and actuarial mathematics. Internationally recognized for research excellence, the department hosts active research groups, seminars, and workshops. With a dynamic community of faculty, staff, and students, the department is committed to student success, support, and community engagement, making it a collaborative and impactful place to work. For more information, please visit: https://www.math.ksu.edu/
This position is On-site.
All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.
Minimum Qualifications:
Preferred Qualifications:
Sponsorship eligibility:
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship
Please submit the following documents:
Applications close on: May 9, 2026
$17.54 - $20.81
Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.
Employees must be authorized to work in the United States at the time of employment. International candidates who require employer-sponsored work authorization are welcome to apply. Eligibility for visa sponsorship depends on several factors, including but not limited to, the job’s occupational requirements, specific duties, wage level, the candidate’s qualifications (such as degree field) and available departmental resources. As a result, not all positions or applicants will be eligible for sponsorship.
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
Some positions are eligible for remote or hybrid working arrangements. An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.
Kansas participates in the MakeMyMove program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating from outside of Kansas you can visit the site to apply online for the program incentives.
Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.
Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.
The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.
*Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.
To learn more about interview preferences at K-State, please visit our interview preferences page.
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