Office Specialist II

About This Role:

Housing and Dining Services (HDS) seeks qualified applicants for the position of Office Specialist II to coordinate office activities for Kramer Dining Center. This position will perform a variety of office/administrative support duties with a strong focus on the care and support of internal customers.   

Duties and responsibilities include, but are not limited to:

• Coordinating general office activities.
• Serving as office receptionist and answer multi-line telephone.
• Supporting administrators by preparing routine reports, compiling data for non-routine reports, sales and billing information.
• Preparing hourly student employment forms for approximately 250 hourly student staff.
• Reporting and monitoring time and leave using electronic timekeeping system for hourly student staff and approximately 60 full-time staff.
• Assisting full-time scheduler with work schedules for student staff.
• Assisting and interacting with staff and management for assistance and support related to human resources and payroll.
• Maintaining work unit personnel records.
• Coordinating HR related functions with HDS human resources staff.   

Why Join Us:

Housing and Dining Services  is a large, complex, diverse, self-operated auxiliary department employing about 1,000 full and part-time staff. As a diverse group, we share the desire to provide exemplary services, products and facilities for our residents and other guests.  The 2025 Princeton Review ranks us #2 Happiest Students, #2 Best Quality of Life, #8 Best College Residence Halls, and #14 Best Campus Food.  A great team to be part of!

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition assistance, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits

Worksite Options:

The duties of this position require on-site presence. Work is performed on employer premises or designated assignment location.

What You’ll Need to Succeed:

Minimum Qualifications:

• Requires one year of relevant experience.

Preferred Qualifications:

• High School Diploma/GED
• Competency with MS Word and Excel
• Completion of course work in office practices, computers and bookkeeping or accounting
• Two years clerical/general office experience including bookkeeping and time and leave
• Familiarity with electronic timekeeping system or human resource information systems
• Knowledge of and ability to effectively interpret department procedures and policies
• Effective written and oral communication skills

Other Requirements:

• Certification as Notary Public upon employment.

How to Apply:

Please submit the following documents:

1. Letter of interest
2. Current resume
3. Online application

Screening of Applications Begins:

Screening begins immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$14.54-$17.50 per hour