Program/Project Administrator

About This Role

The Program Administrator provides high-level administrative support to the Department of Agricultural Economics and its Department Head. The incumbent will evaluate, direct and organize all matters referred to the office and prioritize activities while also ensuring compliance with all applicable procedures, policies and regulations. The position requires the ability to interact in a professional and timely manner, with a broad range of individuals, including students, faculty, staff, directors, and deans as well as donors, alumni, and other external stakeholders. The incumbent should be self-motivated, organized, a team player and able to work independently while handling a wide variety of duties and deadlines.

This position will serve as the primary hiring liaison between the department and the College of Agriculture. They will manage and oversee the onboarding of successful candidates for newly filled departmental positions.

The incumbent will organize and facilitate meetings and conferences. Gather information and implement directives from the department head. This includes creating, composing, and editing administrative correspondence, organizing and coordinating processes for Promotion and Tenure, evaluation documents, and departmental documents for the department head.

This position plans, manages, implements, and promotes department level events and activities including retirement receptions, Scholarship and Awards Banquet, Alumni Tailgate, holiday and social events.

The Program Administrator will assist with the department publications, newsletters and press releases, promoting a positive image of the department and the university

About Us

The Department has a reputation for excellence in all three functions of the University’s land grant mission (teaching, research, and extension).  The Department offers B.S. degrees in agricultural economics and agribusiness, an M.S. degree in agricultural economics, a Master of Agribusiness (MAB) degree, and a Ph.D. in agricultural economics. More information on the Department can be found at www.ageconomics.ksu.edu.

Worksite Option

This position is on-site. This role is expected to be performed on-site five days a week.

What You'll Need to Succeed

Minimum Qualifications:

• Bachelor’s Degree
• One year relevant experience
  
  

Preferred Qualifications:

• One year related experience such as providing administrative/programmatic support, coordination for an administrator, scheduling/calendar management, support for events, meetings, speaking engagements or special projects, preparation of documents for signature, and communications support. May also include problem-solving and analytical responsibilities.
• Strong skills in Microsoft Word, Excel and PowerPoint.
• Excellent oral and written communication skills.
• Ability to work independently and in teams
• Three or more years related administrative experience
• Demonstrated problem-solving and analytical skills, including the ability to research and analyze administrative problems, make recommendations, and take appropriate courses of action
• Ability to work independently or as a member of a team with accountability for results
• Excellent organizational skills with the ability to manage multiple priorities concurrently and pay attention to accuracy, detail, and follow through
• Demonstrate customer service orientation and strong interpersonal skills including courtesy, professionalism, and a cooperative attitude
• Demonstrated ability to be flexible, innovative, and receptive to taking on new or changing responsibilities
• Demonstrated ability to exercise judgment, tact, and discretion and maintain integrity with sensitive or confidential information
• Strong oral and written communication skills, including composition and editing
• Demonstrated project management skills
• Working knowledge of and ability to learn university policies and procedures
• High proficiency with technology, including skills with Microsoft Office Suite (specifically Word, Excel, online calendaring/scheduling)
• Ability to utilize KSU computer programs, KSIS, HRIS, and Canvas
• Have supervisory skills
• Demonstrated ability to take initiative and make difficult decisions
• Event planning experience

Other Requirements:

• Eligible to become a Notary Public upon employment

Sponsorship eligibility:

• Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

• Letter of interest
• Resume
• List of three professional references and their contact information

Screening of Applications Begins

Immediately and continues until position is filled. For best consideration, apply by March 14, 2025.

Anticipated Hiring Pay Range

60,000- 70,000 annually