Administrative Office Manager

About This Role

• Onboards new part-time employees by guiding them through the process of completing the required forms and information to input into the HRIS and Time and Leave systems.
• Responsible for part-time event staff payroll approval and accounting of hours charged to 100+ events per year. This is accomplished by daily monitoring of the University’s Time & Leave system to track various event hours and daily hours for Athletics Operations ensuring accuracy of electronic timecard punches and correct coding of hours.
• Creates requested purchase order forms for the Athletic Operations unit ensuring accurate information, correct account coding and setting the document up for the correct electronic approval process. 
• Assists with the department’s key control management.  Ensuring the Athletics Operations office is aware of employee start and end dates to make sure department keys are issued and returned in a timely manner.
• Completes all other administrative duties as requested by Associate Athletic Director of Event Operations, Sr. Associate Athletic Director of Facilities and/or Director of Human Resources in order to meet the needs of the department. 
• Other duties as assigned

About Us

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Associate’s Degree
• Four or more years of office management experience; education can be substituted for experience.

Preferred Qualifications:

• Bachelor’s Degree Preferred
• Familiar with federal/state hiring, time keeping and payroll regulations;
• Knowledgeable in KSU Human Resource policies and procedures, KSU PeopleSoft and HRIS Systems.

Additional Role Information:

• Ability to independently and successfully prioritize and multi-task job duties as required; possess ability to maintain effective working relationships with co-workers and public; knowledge of accounting and management principles; knowledge of  various forms of computer software, including but not limited to MS Word, Excel, Access, and Power Point software; understand and be able to prepare and process personnel paperwork; must be able to detect errors and reconcile financial records; and must be able to maintain confidentiality.  Occasional night and weekend work required.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

1. Cover letter indicating your qualifications for the position
2. Resume with three professional references that includes their contact information (name, title, phone number, email address)

Application Window

Screening of applications begins immediately and continues until the position is filled.

Anticipated Hiring Pay Range

$20.67 - $23.55 per hour

Benefits

• Excellent medical, dental and vision health plans
• Very competitive retirement plan
• Generous earned vacation and sick leave plans
• Parental leave plan Employer paid term life insurance
• Employer paid accidental death and dismemberment insurance
• Employer paid long term disability insurance
• Paid KSU designated holidays