Office Specialist II

The Division of Facilities is seeking a detail-oriented Office Specialist II to support the operations and efficiency of the Facilities Services department. This position plays a vital role in ensuring smooth workflows, maintaining accurate record...

  • 519005
  • Manhattan, Kansas, United States
  • Fac Building Maintenance
  • Staff Full Time (USS)
  • Opening on: Jan 28 2025
  • On-site

About This Role

The Division of Facilities is seeking a detail-oriented Office Specialist II to support the operations and efficiency of the Facilities Services department. This position plays a vital role in ensuring smooth workflows, maintaining accurate records, and providing exceptional customer service to internal and external stakeholders.

Key Responsibilities:

  • Customer Service & Support: Assist with issuing keys, processing work and room scheduling requests, handling shutdown requests, and ensuring continuity of operations as needed.
  • Data Management: Enter and manage data in the AiM system to track departmental charges, prepare reports, resolve financial discrepancies, and support recycling and statistical reporting.
  • Administrative Support: Provide administrative assistance to leadership, including drafting correspondence, managing calendars, and maintaining confidentiality.
  • Office Operations: Maintain office equipment, manage supply inventory, coordinate IT service requests, and process key card formatting and emergency notices.

About Us

The Division of Facilities is an action-oriented service organization within the K-State family. We plan, budget, build, operate, maintain, clean, supply and transport. We are custodians, landscapers, carpenters, plumbers, electricians, mechanics, project managers, engineers, architects, accountants, and administrative professionals — all stewards and leaders of an inspiring campus shared by many.

We wholeheartedly embrace the K-State traditions of excellence, integrity and professionalism, and we are enthusiastic champions of K-State's visionary goal to become a Top 50 Public Research University by 2025

Worksite Option

This position is on-site.

What You'll Need to Succeed

Minimum Qualifications:

  • Requires one year of relevant experience.

Preferred Qualifications:

  • Two-year college and technical degree w/ focus in Business Administration and/or Accounting
  • At least 3 years of experience
  • Accounting experience
  • Customer service experience
  • Microsoft Office Suites experience

How to Apply

Please submit the following documents:

1) Resume

Screening of Applications Begins

Screening begins immediately and continues until position is filled.

Anticipated Hiring Pay Range

$16.00/hourly

Sign up for job alerts

Not You?

Thank you

Save this job for later

Add this job to your favorites or send it to yourself to apply later

Not You?

We sent this job to you

Share this job with a friend

Not You?

Thanks for sharing this job!

You may also be interested in

Development Hospitality Post Graduate Intern

Presidents Office On-site 519872 Manhattan Kansas United States Manhattan K-State Athletics Inc (Agcy) Athletics, Dining / Hospitality Athletics
DEVELOPMENT HOSPITALITY POST GRADUATE INTERN: Responsible for assisting with premium spaces for football season, manage east club & suites for football gamedays. Assist with preparation of premium spaces for Men’s and women’s basketball and base...

Refuse & Recycling CDL Driver

Admin & Finance Vice President On-site 519862 Manhattan Kansas United States Manhattan Fac Refuse and Recycling Custodial / Landscaping / Skilled Trades Staff Full Time (USS)
As a member of the Division of Facilities, this role supports the university’s daily operations by collecting refuse and recycling items in a large commercial vehicle and transporting the items to various vendors in Riley County.

Assistant Director of Academic Advising

Health & Human Sciences Dean On-site 519858 Manhattan Kansas United States Manhattan Health & Human Sciences Dean Academic Advising / Support, Executive / Director / Management Staff Full Time (Unclassified - Term)
The College of Health and Human Sciences (HHS) is seeking an Assistant Director of Academic Advising to join their team. This position is responsible for supervising the college's academic advisors, coordinating course schedules for each term, and...

Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization: 

Applicants must be currently authorized to work in the United States at the time of employment.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

Apply Now

Already applied? Check the status of your application in your applicant portal.

Not You?

Thank you