The Office Specialist serves as a key administrative resource for the department, providing clerical, operational, and customer service support to faculty, staff, students, and visitors. Responsibilities include coordinating travel arrangements, processing reimbursements, ordering supplies, maintaining records, tracking equipment inventories, and supporting departmental procedures. This part-time position requires regular hours coordinated with other departmental staff.
As a secondary point of contact for the department, the Office Specialist greets visitors, answers phones, and responds to inquiries, helping ensure a professional and welcoming environment. The position also supports the day-to-day operation of the office by maintaining organized records, monitoring supplies, and assisting with departmental needs.
Success in this role requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple priorities. A working knowledge of departmental, university, and state procedures, financial processes, and records management is essential. Through effective coordination and administrative support, the Office Specialist contributes to the efficient operation of the department and a positive experience for faculty, staff, students, and external stakeholders.
The College of Architecture, Planning, and Design at Kansas State University is consistently recognized for its excellence. The Interior Architecture and Industrial Design Department (IAID), accredited by the Council for Interior Design Accreditation (CIDA) since 1974 and approved by the National Association for Schools of Art and Design (NASAD), boasts a 50-year tradition of providing students with a unique and nationally recognized education.
Located in Seaton/Regnier Hall, the department benefits from a 20,000 sq. ft. state-of-the-art fabrication and research facility, fostering innovation, prototyping, and hands-on learning. Our department thrives within a collaborative environment, working alongside the Architecture and Landscape Architecture and Regional Community Planning Departments, offering students rich interdisciplinary opportunities and resources.
To learn more about our unique programs, visit us at apdesign.k-state.edu/IAID and follow us on Instagram at #kstateIAID.
This position is On-site.
All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.
Minimum Qualifications:
Preferred Qualifications:
Sponsorship eligibility:
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.
Please submit the following documents:
Applications close on: June 15, 2026
$14.54 - $18.00 hourly
Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.
Employees must be authorized to work in the United States at the time of employment. International candidates who require employer-sponsored work authorization are welcome to apply. Eligibility for visa sponsorship depends on several factors, including but not limited to, the job’s occupational requirements, specific duties, wage level, the candidate’s qualifications (such as degree field) and available departmental resources. As a result, not all positions or applicants will be eligible for sponsorship.
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
Some positions are eligible for remote or hybrid working arrangements. An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.
Kansas participates in the MakeMyMove program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating from outside of Kansas you can visit the site to apply online for the program incentives.
Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.
Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.
The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.
*Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.
To learn more about interview preferences at K-State, please visit our interview preferences page.
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