Office Specialist V

About This Role

The College of Agriculture at Kansas State University seeks a detail-oriented Office Specialist V. This position provides programmatic and general administrative support to the Office of the Dean/Director College of Agriculture (CoA), K-State Research & Extension, (KSRE). Specifically, the position provides administrative support for the Dean/Director and the Associate Dean of Research. This position will provide program/project management support.

Duties/Responsibilities: 

• Provides direct administrative support to the Dean/Director College of Agriculture (CoA), K-State Research & Extension, (KSRE). Specifically, the position provides administrative support for the Dean/Director, Associate Dean of Research, Associate Dean of International Programs, and the Executive Director, Ag/KSRE Administration and Finance.
• Coordinate and manage daily executive-level schedules for the Dean’s Administrative Team.
• Responsible for coordinating all domestic and international travel plans for the Dean/Dir, Associate/Assistant Deans, and Associate Director including assistance with passports and VISAs as well as all transportation and lodging arrangements. Also responsible for completing all travel reimbursement documents.
• Coordinate all football game Skybox events with K-State Foundation representatives for the College’s major and/or prospective donors. Responsible for obtaining a list of attendees from the Foundation, sending invitations, managing replies/confirmations, making name tags, securing tickets/passes, and ordering supplies and food.
• Assure deadlines and recurring tasks assigned to the Administrative Team are completed on schedule.
• Recognize, maintain, and protect confidential files and protect the privacy of personal or confidential information that may be retained in the office.
• Ensure a high degree of confidentiality in all matters regarding written reports, electronic communication, and telephone conversations and interact professionally with internal and external constituents.
• Assist in the coordination of the administrative process for promotion and tenure, mid-tenure, professorial awards, personnel evaluations, sabbatical leaves, retirements, adjunct faculty, and emeritus requests
• Assist with all unclassified contract renewals within the College of Agriculture/KSRE by maintaining the employee-contract database, coordinating rosters with departments, and collating that information in order to produce over 500 contracts. File and retain all signed electronic copies of the contracts. Issue revised contracts.
• Maintain documentation/records and issue annual contracts.
• Assist in the planning and implementation of internal and external communications strategies.
• Draft and edit publications and other communications.
• Prepare and maintain presentations, reports, calendars, and media contact lists.

About Us

We're proud to be recognized as one of the nation's top ag schools.  It's an outgrowth of our dedication to advancing the science of agriculture and the art of teaching. Our faculty truly care about students, colleagues and the world we serve. Every day, we put our hands and minds together to work on better ways to achieve sustainability, feed billions, build agribusinesses and improve lives with thoughtful, well-researched use of plants, animals, numbers and words. Visit our website to learn more, https://www.ag.k-state.edu/

Worksite Option

This position is required to be performed on-site. 

What You'll Need to Succeed

Minimum Qualifications:

• Requires four years of relevant experience.

Preferred Qualifications:

• Bachelor’s degree
• Ability to communicate effectively, both orally and in writing
• Ability to maintain effective working relationships with external stakeholders, government officials, university administrators, faculty, and staff
• Attention to detail
• Ability to successfully plan meetings and events for internal and external stakeholders
• Experience in assisting with communications strategies and implementation
• Proven ability to work effectively independently and in groups
• Demonstrated ability to use Microsoft Suite

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

1. Resume 
2. Cover Letter 
3. Contact information for three professional references

Questions can be directed to the Assistant Director of Operations and Management, Diane Beets, dmhess@ksu.edu 

Screening of Applications Begins

Immediately and continues until position is filled. For Best consideration, please apply by June 6th, 2025. 

Anticipated Hiring Pay Range

$21.15 - $28.84