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Human Capital Services

Degree & Graduate Coordinator

Apply now Department: 3670003530 Registrars Office
Job no: 509808
Work type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Categories: Administrative / Professional, Office / Clerical
Pay Grade: 07A

About This Role:

The Office of the Registrar is hiring for a full-time Degree & Graduate Coordinator. This role is responsible for coordinating, administering, and implementing all graduation processes for Kansas State University (all campus locations) through the use of campus systems along with administrative functions related to diplomas and fall/spring commencement activities. The position also supports internal office functions and requires a working knowledge of all areas within the Student Services area; cross-trains with other departmental functions to facilitate support and coverage. This position demonstrates quality service, innovation, creativity, ethical and proactive behavior, and a working knowledge of various student services processes and procedures. 

Ensures customer service emphasis and positive public relations skills are recognized and followed. Serves as a primary member of the office structure; provides counsel to members of the public, students, parents, faculty, staff, departmental chairpersons, and other university personnel concerning the University, state, and other policies and procedures concerning all the functions of Enrollment Management and the Office of the Registrar.

Each team member is required to have universal knowledge of all positions in the Office of the Registrar and the Student Information System forms relating to the student records. Incumbent's daily assignments may vary between others of the same level to best suit the needs to provide service.  Utilizes a teamwork approach to ensure that the Office is providing quality service while adhering to University policies and procedures.

Why Join Us:

The Office of the Registrar provides services to all University stakeholders in support of the institutional mission. We strive to provide excellent customer service that encompasses empathy, patience, passion, persistence, and a sincere desire to improve.  We believe communication is crucial to our mission, must reflect our values, and must demonstrate the respect we hold for our community.  We maintain the integrity and privacy of the student academic record in a manner that meets student needs and complies with federal, state, and University regulations.  We take pride in our integrity and recognize how accountability for our actions is interwoven into our responsibility to one another and the University.  We value differences and demonstrate respect for human dignity. We further affirm the worth of each member of our Office and those in the university community by treating each individual with respect and courtesy.  Technology and innovation are vital in our desire to embrace intellectual curiosity and creative problem-solving. We aspire to collaborate with the University by providing innovative and solutions-based service.

This position is benefits eligible: health insurance, life insurance, retirement plans, tuition assistance program, paid time off – vacation, sick, and holidays.

To learn more visit:  http://www.k-state.edu/hcs/benefits

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The University actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You'll Need to Succeed:

Minimum Qualifications:

  • High School Diploma
  • Four years of relevant experience in general office, clerical, or administrative support work

Preferred Qualifications:

  • Bachelor's Degree
  • Five years of general office experience utilizing systems such as e-mail, phone, fax, software platforms (i.e., Excel, Word, PowerPoint, etc.)
  • Higher Education/post-secondary experience:  Two years progressively responsible experience in Enrollment Management (Admissions, Financial Aid, and Registrar) or experiences directly related area of expertise that interacts with the business processes handled by these offices
  • Knowledge of student records maintenance, registration/enrollment processes, degree and graduation processes, and verification procedures
  • Experience working with multiple policies and procedures, including University, state, and federal rules and regulations
  • Working knowledge of Student Information Systems platform(s) - i.e. PeopleSoft/Oracle, u.achieve/DARS, Imaging (Perceptive/ImageNow), National Student Clearinghouse, etc.
  • Ability to exercise independent judgment in evaluating situations, making decisions as well as grasp new techniques and updates to products/processes quickly
  • Experience working with diverse populations along with providing training and technical development, public speaking, presentations, customer service in higher education-related areas

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment
  • Notary Public may be required depending on needs and staffing within the Office.

How to Apply:

Please submit the following documents:

  1. Cover Letter
  2. Resume
  3. Name, Address, E-mail/Phone of 3 Professional References

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Salary Range:

$20.19 - $21.63 per hour

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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