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Office Specialist II

Apply now Department: 3670040020 Educational Leadership
Job no: 517163
Employment type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Business / Accounting / Finance, Communications / Public Relations / Marketing, Event Management / Services
Pay Grade: 05A

About This Role:

The Office Specialist II position provides clerical and bookkeeping support functions for the events and operations of the Department of Educational Leadership, KELI and CPSI in the College of Education. We seek to recruit an individual with strong communications, clerical, bookkeeping, and interpersonal skills who will be part of the administrative team. This position will have direct contact with building and district leaders across the state of Kansas and must provide service in a professional manner.  There are a variety of responsibilities from maintaining a FileMaker Pro database, managing financial accounts for KELI and CPSI, preparing agreements with members, managing electronic communication about events and memberships, assisting with events, completing travel vouchers, agency payment vouchers, inter-fund vouchers in accordance with K-State and state guidelines.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Requires one year of relevant experience.

Preferred Qualifications:

  • High School Diploma or equivalent
  • Computer skills including Microsoft Office Suite programs, use of database systems (specifically FileMaker Pro) and electronic communication applications.
  • One year office clerical experience.
  • Excellent interpersonal and communication skills both written and oral
  • Proven record of organizational and administrative skills including the ability to simultaneously manage multiple projects.
  • Ability to effectively work and communicate with diverse groups.
  • Ability to work independently or as a team member.
  • Knowledge of bookkeeping/accounting to maintain budgetary accounts.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Cover letter – stating how the candidate meets the required and preferred requirements for the position.
  2. Resume
  3. Three Professional References

Screening of Applications Begins:

Immediately and continues until the position is filled.

Anticipated Hiring Pay Range:


Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Central Daylight Time
Applications close:

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