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Office Specialist III

Apply now Department: 3670010080 Grain Science & Industry
Job no: 517172
Employment type: Staff Full Time (Unclassified - Term)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Student Affairs / Services
Pay Grade: 06A

About This Role:

The Department of Grain Science and Industry is seeking an experienced Office Specialist III, who, without direct supervision, performs a wide variety of administrative and program support for the department. This position will also be the Assistant Graduate Program Coordinator, helping both domestic and international students with graduate student applications and the liaison between the Graduate School and department. Finally, this position will also serve as the coordinator or departmental communications and providing general support to the faculty and staff of the Grain Science and Industry Department.

Duties include, but are not limited to the following:

- Provide administrative support to the Department Head and serve as the liaison between the Department Head, university administrators, government officials, industry representatives, company executives, advisory group members, unclassified and classified personnel, and students. 

- Assist in facilitation of faculty promotion and tenure process as well as the annual review process.

- Prepare correspondence, faculty evaluations, travel schedules, reimbursement requests, and other confidential documents for Department Head (including research and other staff s/he supervises) in accordance with established policies and procedures. 

- Maintain databases of faculty information including, but not limited to, current faculty CVs, current faculty, staff and student awards received, presentations made, and publications. Be able to provide reports when requested of current department information.

- Serve as primary contact with the Graduate School, acting as the liaison between department and Graduate School

- Maintain graduate student database, keeping information up-to-date and accurate.

- Coordinate special and annual events and projects as requested by the Department Head and faculty

- Oversee departmental communications, including, but not limited to department newsletters, stakeholder reports, and department website oversight.


Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements.  Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Two years of relevant experience in general office and administrative support work

Preferred Qualifications:

  • Bachelor’s degree
  • Five or more years of experience in general office and administrative work
  • Experience with communications planning and mass media
  • Experience with event logistics and planning
  • Familiar with Graduate School process for students
  • Ability to be proactive self-starting in a fast-paced environment
  • Experience communicating effectively both verbally and in writing
  • Successful use of independent judgment, professional etiquette, organizational skills, and multi-tasking skills

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Please submit the following documents:

  1. Cover Letter
  2. Resume
  3. Three professional references that include complete contact information (name, title, phone number, and email address)

Screening of Applications Begins:

For best consideration, apply by May 10th.

Anticipated Hiring Pay Range:

$21 - $23/hour 

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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Applications close:

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