Door & Meal Access Coordinator

Supports seamless door & meal access for Housing & Dining through specialized systems, policy expertise, and keen attention to detail. Also provides administrative support for cashier operations and occupancy management.

  • 521416
  • Manhattan, Kansas, United States
  • Department of Housing & Dining
  • Staff Full Time (USS)
  • Closing at: Apr 24 2026 - 23:55 CDT
  • On-site
View favorites

About This Role

This role plays a key part in delivering seamless access and dining experiences for residents and conference guests across Housing and Dining Services (HDS). Using the CBORD Card System and Odyssey Privilege Control System (PCS), you’ll coordinate the behind-the-scenes operations that keep doors opening and meals flowing smoothly. Collaboration with HDS system administrators ensures every service is accurate, efficient, and right on time.

Key Responsibilities:

  • Manage meal plan and door access operations, coordinating system functions and troubleshooting issues.
  • Compile and process housing charges, account adjustments, and reconciliations for Jardine Apartment residents.
  • Provide customer support and resolve account inquiries with accuracy and care.
  • Serve as the main point of contact for 150+ sponsored students, including athletics and special programs, ensuring smooth account and meal service management.
  • Coordinate and track special meal plans, incentive programs, and retail promotions.
  • Handle cash transactions and reporting functions with precision, much like a bank cashier.
  • Compile data and generate detailed financial and operational reports.

About Us

The Department of Housing and Dining Services offers award-winning dining centers, residence halls, scholarship houses and apartment neighborhoods. We pride ourselves in taking excellent care of our residents, and that is reflected in our recent Princeton Review rankings. The 2025 Princeton Review ranks us #2 Happiest Students, #2 Best Quality of Life, #8 Best College Residence Halls, and #14 Best Campus Food.
From fostering community in our residence halls, to serving up delicious home cooked meals in the dining centers, and teaching responsibility and leadership through a variety of student employment opportunities, Housing and Dining strives for residents to have a well-rounded and positive experience living on-campus.

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

  • Requires a high school diploma and one year of relevant experience.

Preferred Qualifications:

  • Experience in technical administrative support work including interpretation of information, collecting and compiling information from various sources and analyzing data
  • Experience with word processing, spreadsheets, and database applications 
  • Experience with spreadsheet applications; ability to extract, review and analyze data from a variety of sources, including electronic
  • Ability to interact effectively with others including a demonstrated ability to provide a high level of customer service
  • Ability to represent the department and university in a professional manner
  • Knowledge of general accounting and cash handling procedures
  • Possess a high level of integrity when working with cash, financial transactions, and confidential information 

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

How to Apply

Please submit the following documents:

1. On-line application
2. Current Resume
3. Letter of Interest

Application Window

Applications close on: April 24, 2026

Anticipated Hiring Pay Range

$16.36 - $17.75 hourly

 

 

Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization: 

Applicants must be currently authorized to work in the United States at the time of employment.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Remote and Hybrid work options:

Some positions are eligible for remote or hybrid working arrangements.  An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.

Relocation to Kansas: 

Kansas participates in the MakeMyMove program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating from outside of Kansas you can visit the site to apply online for the program incentives. 

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

Interview Preferences:

Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.

The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.

*Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.

To learn more about interview preferences at K-State, please visit our interview preferences page.