Grant Specialist

About This Role

Conduct the day-to-day grant accounting functions of assigned department(s) within the College of Agriculture/K-State Research & Extension’s Business Services Unit. Complete post-award modifications and reports, monitor award setups /closeouts, and provide grant activity information to faculty and Department Head(s).

This role will:

• Manage awarded grant funds for faculty by creating or reviewing payments to ensure expenditures are proper, allowable, and do not exceed budgeted categories
• Prepare financial reports and projections for faculty, and provide one-on-one guidance to faculty concerning budgeting and expenditures
• Complete post-award modifications (Time extensions, Budget modifications, Overdrafts, PI changes, etc.), and Sponsored Research reports (Outstanding lists, Cost share, Inventory, etc.) for assigned unit(s)
• Communicates and collaborates with PreAwards and SPA to facilitate smooth transition from proposal to award.
• Coordinate updating payroll funding related to grant expenditures as needed. Request and distribute salary savings between assigned unit(s) and affiliated principal investigators. Review/approve cost share commitments for available funds, establish and manage match accounts.
• Track, maintain, and provide grant activity information to faculty members and Department Head(s) for annual faculty performance evaluations 
• Monitor grant accounts to ensure appropriate burn rates and track and communicate approaching end dates
• Set up new grant accounts in assigned unit(s) shadow systems and notify PI’s of project numbers
• Assist central administration Division of Financial Services – Sponsored Programs Accounting (SPA) with the completion of the SF425 reports or other financial reports due to sponsors
• Monitor the flow of grant proposals to the College of Agriculture/K-State Research & Extension Proposals Services Team
• Assist faculty in meeting fiscal requirements when preparing proposals, including but not limited to multiyear budgets, indirect costs, and subcontract preparation

About Us

We are proud to be recognized as one of the nation's top ag schools.  It's an outgrowth of our dedication to advancing the science of agriculture and the art of teaching.  Our faculty truly care about students, colleagues and the world we serve. Every day, we put or hands and minds together to work on better ways to achieve sustainability, feed billions, build agribusinesses and improve lives with thoughtful, well-researched use of plants, animals, numbers and words.  Visit our website to learn more, https://www.ag.k-ste.edu/

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and five years of relevant experience. Requirements may be met through a combination of work experience and education.

Preferred Qualifications:

• Computer proficiency/ability to learn new systems. This position uses department accounting systems (Concur, Sage) and the Microsoft office suite as well as Adobe Acrobat Pro.
• Strong written and verbal communication skills
• Ability to learn quickly, determine priorities, take initiative, and work independently.
• Customer-service oriented
• Strong attention to detail
• Knowledge or experience in computer-based accounts payable and accounts receivable functions
• Higher education certificate or degree in a related field

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

• Resume
• Cover Letter
• Contact information for three professional references

Application Window

Applications close on: Aug 7, 2026

Anticipated Hiring Pay Range

$55,000 - $65,000