Office Specialist II

The Department of Interior Architecture & Industrial Design within the College of Architecture, Planning & Design invites applications for the position of Office Specialist II. Half-time to three-quarters time work schedule will be considered. Thi...

  • 519383
  • Manhattan, Kansas, United States
  • Int Arch & Industrial Design
  • Staff Part Time (Unclassified - Term)
  • Opening on: Mar 14 2025
  • On-site
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About This Role

Responsibilities include providing clerical support for faculty, such as making travel arrangements, ordering supplies, processing reimbursements, and assisting with other departmental accounting. Provides clerical support for departmental committees and program directors by scheduling meetings, recording minutes, and maintaining files. Effective conduct of these responsibilities requires interpersonal skills, accuracy, written communication skills, and knowledge of various policies and procedures.
 
Other responsibilities include serving as an initial point of contact in the office by answering phones and assisting students, faculty, and staff. Maintains departmental office, updates departmental website and performs other related duties as required. Effective conduct of these responsibilities requires strong organizational skills, knowledge of departmental, state, and university procedures and file protocol so the department is fully equipped and functions effectively and efficiently.

About Us

The College of Architecture, Planning, and Design at Kansas State University is consistently recognized for its excellence. The Interior Architecture and Industrial Design Department (IAID), accredited by the Council for Interior Design Accreditation (CIDA) since 1974 and approved by the National Association for Schools of Art and Design (NASAD), boasts a 50-year tradition of providing students with a unique and nationally recognized education. 

Located in Seaton/Regnier Hall, the department benefits from a 20,000 sq. ft. state-of-the-art fabrication and research facility, fostering innovation, prototyping, and hands-on learning. Our department thrives within a collaborative environment, working alongside the Architecture and Landscape Architecture and Regional Community Planning Departments, offering students rich interdisciplinary opportunities and resources. 

To learn more about our unique programs, visit us at apdesign.k-state.edu/IAID and follow us on Instagram at #kstateIAID. 

Worksite Option

This position is on-site. 

This position is required to be performed on-site for 20-32 hours per week. Work is performed on employer premises or designated assignment location. Flexible work arrangements may be available upon request, depending on the situation.

What You'll Need to Succeed

Minimum Qualifications:

  • One year of relevant work experience

Preferred Qualifications:

  • Knowledge of computers, office equipment, software, and operating systems
  • Ability to use Microsoft Office/365 or Google Workspace
  • Some post-high school education
  • Experience in an academic setting
  • Knowledge of university academic policies, procedures, and recordkeeping systems
  • Demonstrated ability to handle multiple projects at once
  • Ability to organize and prioritize work
  • Ability to establish and maintain effective working relationships with faculty, students, alumni, and other stakeholders
  • Two years of relevant work experience

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

How to Apply

Please submit the following documents:

1. Cover letter

2. Resume

3. Contact information for three professional references

Screening of Applications Begins

For best consideration, apply by Friday, April 11, 2025.

Anticipated Hiring Pay Range

$17.00-$19.00 hourly

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Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization: 

Applicants must be currently authorized to work in the United States at the time of employment.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

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