Office Specialist II

About This Role

The Office Specialist II provides essential administrative and customer service support for the K-State Gardens. Reporting to the program coordinator at the Gardens, this position handles routine tasks such as processing payment vouchers and timesheets, arranging travel, entering data, assisting with marketing, and scheduling events. The role involves working closely with department staff to ensure smooth daily operations and support senior team members. While the position is supervised, it may also include training or guiding others as needed.

About Us

The Office Specialist for the K-State Gardens is a key member of Kansas State University's External Engagement team, which works to position K-State as a forward-looking land-grant institution. The team builds strategic partnerships that extend the university’s reach beyond campus, creating relationships that are both meaningful and mutually beneficial.
External Engagement has a dual mission: to connect K-State’s academic and research strengths with community needs, and to bring outside perspectives and resources back to campus. This two-way exchange fosters collaboration and innovation, helping the university fulfill its land-grant mission in modern, relevant ways.
The team is driven by a clear vision: when we do good in Kansas, we do good for the world. That belief guides efforts to create local impact with global significance.
The K-State Gardens have been part of the university since 1875, offering cultural and educational experiences to the campus and surrounding community. Serving as both a living classroom and a peaceful retreat, the Gardens support teaching, research, and public engagement. Originally developed as an outdoor lab for students and faculty, they’ve grown into a vibrant horticultural display garden that welcomes visitors from near and far to enjoy beauty, learning, and connection.

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• One year of relevant experience.

Preferred Qualifications:

• Bachelor's Degree
• Computer skills, including Microsoft Office, databases, and content management systems (CMS).
• Knowledge of the Family Educational Rights and Privacy Act (FERPA).
• Experience working with K-State systems, such as KSIS and K-State Online.
• Demonstrated experience with event planning.
• Strong customer service skills, a demonstrated capacity to complete multiple projects, robust organizational skills, and the ability to assist the respective office leads with complex, detailed tasks.
• Established track record of having exercised independent judgment with minimal oversight.
• Ability to organize and clearly express information both verbally and in concise written form.
• Ability to maintain a high level of confidentiality.
• Ability to establish and maintain effective working relationships with coworkers and representatives of other agencies and/or departments.
• Ability to plan, organize, and develop record keeping processes.
• Knowledge of accounting principles, practices, and standards.
• Knowledge of procurement practices and procedures, including university policies and regulations.
• Prior experience working in an office setting.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

• Resume
• Cover Letter
• Three Professional References

Application Window

Applications close on: November 10th, 2025

Anticipated Hiring Pay Range

$17 - $19 per hour