Office Specialist IV

Join our team as an office specialist! The office specialist serves as office manager and receptionist providing administrative support to both the President and Provost's offices. Primary responsibilities include prioritizing communications, man...

  • 518983
  • Manhattan, Kansas, United States
  • EVP Ext Engmnt & COS
  • Staff Full Time (Unclassified - Regular)
  • Opening on: Jan 31 2025
  • On-site
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About This Role

The Office Specialist IV serves as the office manager and receptionist for the Office of the President and provides administrative support for both the Office of the President and Office of the Provost. The position greets visitors to the President’s Office, prioritizes interactions for follow-up and ensures follow-through with stakeholder communications. The incumbent manages the office, ensures efficient day-to-day functioning and is relied upon to provide support for projects and events for the President and Provost Offices, as requested. This position reports to the senior advisor.

About Us

The Office of the President guides the many endeavors of the university with a strong commitment to student access and success, teaching excellence and entrepreneurial research activity. Our leaders are united in their efforts to prepare students for the careers of tomorrow while honoring the university's role established in 1863 as a land-grant institution.

Worksite Option

This position is on-site. 

What You'll Need to Succeed

Minimum Qualifications:

  • Requires 3 years of relevant experience

Preferred Qualifications:

  • Exceptional interpersonal skills with the ability to interact courteously and professionally with all levels of university stakeholders
  • Strong customer service orientation and commitment to the University’s inclusive mission, with a proven ability to work independently and as part of a team
  • Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work well under pressure
  • Excellent attention to detail and follow-through with the ability to support special projects
  • Excellent verbal and written communication skills
  • Expertise in Microsoft Office suite, particularly Outlook, Excel, Word, and PowerPoint
  • Ability to exercise professionalism, discretion and integrity, especially pertaining to confidential matters
  • Deep knowledge of the K-State organizational structure

How to Apply

Please submit the following documents:

  • Cover letter
  • Resume
  • References

Screening of Applications Begins

For best consideration, apply by February 28th, 2025. 

Anticipated Hiring Pay Range

$18.04 – $23.00 per hour

 

 

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Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization: 

Applicants must be currently authorized to work in the United States at the time of employment.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

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