Office Specialist II

K-State First (KSF) at Kansas State University invite applications for a part-time Office Specialist II. This position provides essential support to the administrative, office management, financial, and personnel development operations to K-State ...

  • 519982
  • Manhattan, Kansas, United States
  • Academic & Career Engagement
  • Staff Part Time (Unclassified - Term)
  • Opening on: May 28 2025
  • On-site

About This Role

K-State First at Kansas State University is seeking a part-time Office Specialist II to provide vital support for the program’s administrative, financial, and personnel operations. This position reports directly to the Faculty Director and Assistant Director of K-State First. Key responsibilities include providing office support for the K-State First team serving as an initial point of contact in the office by answering phones, assisting students, faculty, and staff in multiple tasks, and performing other related duties as required. This position is also responsible for processing payments and reimbursements and ensuring adherence to university business procedures. The Office Specialist II will also assist with scheduling meetings and events, preparing agendas and background materials, arranging travel, coordinating communications, reserving rooms, and taking meeting notes. The Office Specialist II also contributes to recruitment, enrollment, and advisement efforts for students participating in K-State First courses and learning communities. A limited number of events may require work outside of standard business hours.

About Us

K-State First is Kansas State University's premier first-year experience program, dedicated to helping new students successfully transition to college life and academic learning. We create a welcoming and supportive environment that fosters student success from day one. Our team enjoys a collaborative workplace and the opportunity to make a lasting impact on students' lives.

This position is on-site

What You'll Need to Succeed

Minimum Qualifications:

  • One year of relevant experience

Preferred Qualifications:

  • Bachelor's Degree
  • One year of experience working with undergraduate students in a mentoring, teaching, advisory, or leadership role
  • Experience with student data systems (i.e. KSIS, Canvas)
  • Two years of relevant work experience
  • Excellent oral and written communication skills
  • Excellent interpersonal skills
  • Knowledge of Microsoft Office programs and related software
  • Experience with financial data systems
  • Collaborative leadership skills
  • Demonstrated ability to handle multiple projects at once
  • Demonstrated ability to work with a wide range of people in various circumstances
  • Working knowledge of office management principles, record keeping and budgeting

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

  1. Letter of interest detailing experience as it applies to this position.
  2. Resume
  3. Three professional references with contact information. 

Screening of Applications Begins

Immediately and continues until position is filled.

Anticipated Hiring Pay Range

$14.54 -- $17.82 per hour

 

 

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Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization: 

Applicants must be currently authorized to work in the United States at the time of employment.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

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