Office Specialist

The Office of Student Belonging is seeking an enthusiastic and dedicated Office Specialist to provide receptionist and administrative support for the department. The Office Specialist has daily involvement with students, parents, faculty and staf...

  • 520244
  • Manhattan, Kansas, United States
  • Student Belonging
  • Staff Full Time (Unclassified - Term)
  • Closing on: Oct 12 2025
  • On-site
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About This Role

The office specialist manages the Student Belonging office functions and provides administrative support to departmental staff. The position is essential to the purpose of the office because of the daily involvement with multiple clients, including students, parents, faculty, staff, and the general public.

About Us

As part of the Division of Academic Success and Student Affairs (DASSA), we work to provide an impactful and holistic K-State experience by closely aligning student life resources with academic support programs and services. Student Belonging partners across all sectors of the university to foster an atmosphere in which all students are supported, celebrated, and included.

Worksite Description

This position is On-site. On-site 5 days per week

What You'll Need to Succeed

Minimum Qualifications:

  • One year of relevant experience.

Preferred Qualifications:

  • Associate’s degree or higher.
  • Three (3) years of experience in general office or clerical work. Proven experience as an administrative assistant or office assistant.
  • Knowledge and proficiency in MS Office Suite, including Word, Outlook, Excel, and Power Point.
  • Knowledge of office management systems and procedures.
  • Knowledge of office equipment (copiers, printers, fax machine, etc.)
  • Knowledge of procurement practices and procedures, including university policies and regulations.
  • Knowledge and experience in higher education.
  • Excellent analytical skills, attention to detail, accuracy, proofreading, organizational skills, and ability to multi-task.
  • Excellent skills in time management and the ability to prioritize work. Includes a high level of initiative in completing duties quickly and accurately.
  • Excellent skills in management techniques that foster teamwork, creativity, and problem solving.
  • Ability to work with critical deadlines and perform multiple tasks with frequent interruptions.
  • Ability to communicate clearly and effectively, both verbally and in written form.
  • Ability to establish and maintain effective working relationships with coworkers and representatives of other agencies and/or departments.
  • Ability to lead by example – work ethic, integrity, positive attitude, etc.
  • Ability to work in a higher education environment.

Additional Role Information:

  • May be required to lift up to 25 pounds

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

  1. Letter of interest detailing experience as it applies to this position.
  2. Resume
  3. Three professional references with contact information.

Application Window

Apply by October 12, 2025.

Anticipated Hiring Pay Range

$14.54 - $20.20 per hour

 

 

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Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization: 

Applicants must be currently authorized to work in the United States at the time of employment.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

Interview Preferences:

Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.

The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.

*Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.

To learn more about interview preferences at K-State, please visit our interview preferences page.

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