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Human Capital Services

Accounting Specialist

Apply now Department: 3670045050 Chemical Engineering
Job no: 504282
Work type: Staff Full Time (Unclassified)
Location: Manhattan, Kansas
Categories: Administrative / Professional, Business / Accounting / Finance

About This Role:

This position handles purchasing and payments and processes travel reimbursements for the department. It also oversees daily office functions such as procuring office and break room supplies, key control, and the email and social media accounts for Chemical Engineering. The position is the point of contact for prospective and current graduate students.


Responsibilities/ Duties:

  • Process payment vouchers, handle accounts payable for the department, process Foundation payment requests, deposits checks.  Process orders for purchases of up to $10,000, advise faculty and students on state and university purchasing regulations.  Establish new vendor accounts when necessary, handle purchasing and payment disputes with vendors.  Process payments of procurement cards used in department.   Process travel requests and travel vouchers.  Maintain department inventory of assets.  Process payments of stipends and monitor summer REU programs. Provide purchasing and accounting services for the Departmental Student Organizations.  Assist and provide backup for Accountant II with human resource and accounting duties, including QuickBooks, as well as other duties as assigned.

  • Assist the Director of Graduate Studies: coordinate graduate application process, respond to student requests.  Assign rooms and desks to new grad students. Help schedule and coordinate itineraries and travel arrangements for Grad Seminar speakers. 

  • Process incoming and outgoing mail and packages for department.  Maintain departmental mailboxes. Maintain department key control. Order and maintain office and breakroom supplies.  Monitor ChE POMail and ChE main email accounts.  Facilitate social media for department.  Oversight of general work area and equipment.

  • Oversee time and leave for department, insuring all employees are paid.  Prepare itineraries and make travel arrangements for faculty candidates and other visitors.

  • Back up Office Specialist II by assisting with undergrad studies, scheduling appointments with prospective students, answering phone and other duties as needed.

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks individuals whose commitments and contributions will advance the University's dedication to the Principles of Community.

What You’ll Need to Succeed:

Minimum Requirements:

  • A high school diploma
  • Six months of relevant experience

Preferred Qualifications:

  • A high school diploma
  • Two years relevant experience
  • Experience with Microsoft Office, QuickBooks, HRIS, E-Forms, KSIS, CollegeNET
  • Knowledge of KSU purchasing procedures

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents through the Kansas State University PageUp system, see: http://www.k-state.edu/hcs/jobs/:

  1. Resume
  2. Cover letter
  3. Three professional references

Screening of Applications Begins:

Immediately and continues until position is filled.

Salary Range/ Pay Rate:

$26,800 - $40,200/ $12.88-$19.33

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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