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Human Capital Services

Office Specialist

Apply now Department: 3670009180 Education and Personal Develop
Job no: 505422
Work type: Staff Part Time (USS)
Location: Salina, Kansas
Categories: Office / Clerical, Student Affairs / Services

About This Role:

The Office Specialist II serves as office manager, accounting specialist, and procurement officer for the Upward Bound Program at the Kansas State Polytechnic Campus (SAUB).  This is a 0.50 FTE position (20 hours per week).  

Why Join Us:

Upward Bound is a campus-based TRIO program designed to assist area high school students with additional academic preparation, advisement, and encouragement to succeed in high school and later in college.

The Upward Bound Program participants are involved in the program from the time they are selected for participation until they graduate from high school. The program offers a six-week summer residential component and Saturday sessions during the academic year. Students must meet family income guidelines and/or be first-generation college-bound.

There is no cost for participation in the program.

Duties of this position include:

Financial Management & Voucher Processing:

  • Manage Salina Upward Bound (SAUB) grant financial activities through the use of spreadsheets in order to record expenditures and reconcile with the Financial Information System (FIS).
  • Prepare vouchers using EFORMS (APV, IFV, TPV, etc.) for processing through KSU Financial Services
  • Post payments to ledger within the budget line items as outlined in SAUB grant. 

Office Management:

  • Manages the SAUB office and reception desk by providing phone receptionist duties, greeting visitors, answering questions, and making referrals to the appropriate staff member or other campus office.
  • Advise the Director on university business procedures changes through notification by Financial Services and the policies and procedures manual.
  • Advise tutors of administrative decisions, university regulations, and office practices


  • Maintain and update electronic student participant Database.
  • Establish according to federal guidelines and ensure the security of confidential information, including participants’ names, addresses, social and economic backgrounds; contacts and duration of contacts.


  • Use problem solving skills in assisting students and staff in travel arrangements for conferences and/or campus visits, cultural trips, activities, events and staff travel to campus target schools, meetings, or professional development/training.


  • Assists with other duties, but not limited to special projects as requested and defined by the Director and other office staff

We Support Diversity and Inclusion:

Kansas State University embraces diversity and promotes inclusion in every sector of the institution. The university actively seeks individuals whose commitments and contributions will advance the University's dedication to the Principles of Community.

What You’ll Need to Succeed:

Minimum Requirements:

  • At least 1 year of accounting experience.

Preferred Qualifications:

  • Experience developing effective office guidelines, policies, and procedures. 
  • Experience in reconciling accounts and taking appropriate corrective action as needed for variable discrepancies.
  • Experience working in a diverse environment.
  • At least 2 years of general office, clerical and administrative support work.
  • Experience using the University Financial Information System (FIS).
  • Experience with computers and computerized accounting and related software applications.

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents:

  1. Application
  2. Resume
  3. Cover Letter

Screening of Applications Begins:

Immediately and continues until position is filled.

Pay Rate:

$12.88-$19.33 per hour

Please note: the minimum salary for this position is $12.88 an hour.  Actual salary will be determined based on the candidate's experience, education, internal equity and departmental funding. Salary offers are typically made between $12.88 and $16.10 of the salary range. The Range indicated includes both the typical hiring range and potential future progression.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.


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