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Human Capital Services

Assistant University Archivist (K-State Libraries)

Apply now Department: 3670003040 Hale Library
Job no: 507313
Work type: Academic / Faculty - 12 month
Location: Manhattan, Kansas
Categories: Library
Pay Grade: 001

About This Role:

The Richard L. D. and Marjorie J. Morse Department of Special Collections at Kansas State University Libraries invites applications and nominations for the position of Assistant University Archivist.  The Assistant University Archivist serves as an advisor to Libraries and university administration, departments, and offices in the development of K-State’s university archives program.  This position requires demonstrated knowledge of archival theory and practice that includes records administration.  Reporting to the Department Head/University Archivist, the assistant archivist provides expertise in the following: accepted standards and best practices of archival administration; compliance with university policies and federal and state law regarding access, retention, and disposition of records with enduring value; and identification of records of historical importance.  The position will collaborate with the University Records Manager in performing these duties and will work with department head to assess staffing, facility, technology, and financial resource needs, and to implement plans to meet those needs.  The individual selected for this position will also supervise one professional staff and will oversee Morse Department reference services.

Following a May 22, 2018 fire in Hale Library, the university’s main library, the administration, faculty and staff, who had been looking forward to the creation of a first-floor learning commons, have instead reimagined the entire library from the ground up.  Central to the future of Hale Library is a strong archival presence.  As Hale reconstruction occurs, the Assistant University Archivist will have the opportunity to participate in the re-integration of archival collections currently stored off-campus.

This is a full-time tenure-track academic appointment carrying full faculty status and responsibilities.  The candidate must have a commitment to scholarly/creative activities and professional service necessary for pursuing tenure at Kansas State University Libraries.  To be successful in this position, the incumbent must demonstrate excellent interpersonal, communication, and organizational skills to establish and maintain productive working relationships with colleagues in an environment where flexibility and collaboration are essential.  The ideal candidate will possess a strong commitment to providing excellent customer service.

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion.  The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others.  The University is dedicated to promoting the Principles of Community.

What You’ll Need to Succeed:

Minimum Requirements:

  • Graduate degree from an ALA-accredited program
  • Demonstrated experience in archival administration and/or records management, including knowledge of and experience with collection management systems, digital archives tools, and recordkeeping systems
  • Knowledge of laws and ethics that inform archival administration activities in a higher education environment, such as acquisition, processing, reference services, providing access, and intellectual property
  • Excellent written and oral communication skills with the ability to convey complex archival issues to diverse constituencies that include administrative units, students, faculty, student groups, affiliated organizations, and other stakeholders
  • Demonstrated experience providing effective reference services.
  • Proven skill at collaborating in a team environment and in working independently
  • Demonstrated ability to develop and deliver user-oriented services to stakeholders
  • Proven capacity to embrace change, prioritize and organize effectively, and to show judgment, creativity, and initiative in accomplishing job duties and solving problems

Preferred Qualifications:

  • Graduate-level coursework in archival subjects or concentration in archival administration
  • At least 3 years of experience in archival administration and/or records management
  • Certification from the Academy of Certified Archivists
  • Relevant experience in a higher education environment
  • Successful supervisory experience

How to Apply:

Combine the following documents into a single PDF file and upload it along with your completed application:

  1. A letter of application. To greatly strengthen your application, please apply your communication skills to clearly address the position responsibilities and qualifications listed above, and demonstrate how your work style, vision, and other distinctive qualities would enhance our organization.
  2. A curriculum vitae.
  1. Names and contact information for three professional references.

Screening of Applications Begins:

Immediately. For best consideration, apply by June 10, 2019.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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